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Regular Meeting
Pacifica SD
September 13, 2017 6:00PM
375 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program
1. OPEN SESSION - 6:00 P.M. - CALL TO ORDER AND ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
2. ANNOUNCEMENT OF CLOSED SESSION (Procedural Item)
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (Procedural Item)
4. CLOSED SESSION (Procedural Item)Confidential agenda item.
4.a. Conference with Labor Negotiator Agency Negotiator: Wendy S. Tukloff, Superintendent (Procedural Item)
4.a.1. Employee Organizations: CSEA (California School Employees Association, Chapter 128), LSEA (Laguna Salada Education Association), LSMA (Laguna Salada Management Association) (Procedural Item)
4.b. Public Employee Performance Evaluation (G.C. 54957) Title: Superintendent (Procedural Item)
5. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
6. REPORT OUT ON CLOSED SESSION TOPICS (Procedural Item)
Quick Summary / Abstract:
Report Out and APPROPRIATE ACTION
7. APPROVAL OF THE MINUTES of August 23, 2017 (Procedural Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Board approve the Minutes of the August 23, 2017 Regular Meeting.
Quick Summary / Abstract:
ACTION
Attachments:
Minutes of 8-23-2017 Regular Board Meeting
8. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:05 P.M. (Consent Agenda)
Recommended Motion:
It is recommended that the Board approve the agenda for the _____________ meeting and all consent agenda items.
Quick Summary / Abstract:
All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION
8.a. Agenda of the September 13, 2017 meeting (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:




Quick Summary / Abstract:
It is recommended that the Board approve the agenda for the September 13, 2017 Regular meeting.
CONSENT/ACTION
Attachments:
Agenda of 9-13-2017 Regular Board Meeting
8.b. Consideration of Acceptance Warrants (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the attached commercial warrants for the period of 8/4/17 through 8/24/17 totaling $473,012.49.

CONSENT/ACTION
Attachments:
Consideration of Acceptance of Warrants
8.c. Service and Consultant Contract Approvals (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the Service and Consultant contracts as presented by staff.

CONSENT/ACTION
Attachments:
Service and Consultant Contract Approvals
8.d. Personnel Changes (Consent Item)
Speaker:
Wendy Tukloff
Quick Summary / Abstract:

It is recommended that the Board approve the following Personnel items as presented.

CONSENT/ACTION
Attachments:
Personnel Changes
8.e. Overnight Field Trip (Consent Agenda)
Speaker:
Will Lucey
Recommended Motion:









Quick Summary / Abstract:

It is recommended that the Board approve the following overnight field trip(s) as presented.

CONSENT/ACTION
Attachments:
Overnight Field Trip Memo 9-13-17
8.f. E 9270 Conflict of Interest (Second Reading) (Consent Agenda)
Speaker:
Wendy S. Tukloff
Recommended Motion:



Quick Summary / Abstract:

It is recommended that the Pacifica School District Board of Education approve E 9270 Conflict of Interest.

CONSENT/ACTION
Attachments:
Attachment A E 9270 Conflict of Interest Memorandum
Attachment B E9270 Conflict of Insterest Code Use PSD Current with Suggested Changes
8.g. May 2017 Manual Maintenance 1000, 2000, 4000, 9000 Series (Second Reading) (Consent Agenda)
Speaker:
Wendy S. Tukloff
Recommended Motion:



Quick Summary / Abstract:

It is recommended that the Pacifica School District Board of Education approve the attached policies for the 1000, 2000, 4000, and 9000 series with the recommended updates.

CONSENT/ACTION
Attachments:
Attachment A Board Policies Manual Maintenance May 2017 1000, 2000, 4000, 9000 Series Memorandum
Attachment B BP 1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions
Attachment C AR 1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions
Attachment D BP 1340 Access to District Records Use CSBA Sample with Revisions
Attachment E BP 4127 Temporary Athletic Team Coaches Delete PSD Current BP
Attachment F BP 4227 Temporary Athletic Coaches Delete PSD Current BP
Attachment G BP 4327 Temporary Athletic Team Coaches Delete PSD Current BP
Attachment H AR 4127 Temporary Athletic Team Coaches Delete PSD Current AR
Attachment I AR 4227 Temporary Athletic Coaches Delete PSD Current AR
Attachment J AR 4327 Temporary Athletic Coaches Delete Current PSD AR
Attachment K BP 2121 Superintendent's Contract Use CSBA Sample with Recommended Changes
Attachment L BP 4312.1 Administrative and Supervisory Personnel Delete Current PSD BP
Attachment M BB 9012 Board Member Electronic Communications Use Use CSBA Sample with Recommended Revisions
8.h. May 2017 Manual Maintenance 6000 Series (Second Reading) (Consent Item)
Speaker:
Will Lucey
Quick Summary / Abstract:

May 2017 Manual Maintenance

SECOND READING

(Attachment A)  Board Memo May 2017 Manual Maintenance 6000 series 

(Attachment B) BP 6142.93  Use CSBA Sample with Revisions

(Attachment C) BP 6145 Use CSBA Sample with Revisions

CONSENT/ACTION
Attachments:
(Attachment A) Board Memo May 2017 6000 series Second Reading
(Attachment B) BP 6142.93 CSBA Sample
(Attachment C) BP 6145 CSBA Sample
8.i. May 2017 Manual Maintenance 3000, 7000 Series (Second Reading) (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

May 2017 Manual Maintenance

SECOND READING

(Attachment A) May 2017 Manual Maintenance Board Memo

(Attachment B) AR3551          Payments for Meals Use CSBA Sample with Revisions

(Attachment C) BP3551          Food Service Operations/Cafeteria Fund Use CSBA Sample As Is

(Attachment D) AR3580          District Records Use CSBA Sample As Is

(Attachment E) BP7214           General Obligation Bonds  Use CSBA Sample As Is

CONSENT/ACTION
Attachments:
(Attachment A Board Memo) CSBA May Manual Maint 3000 7000 series
(Attachment B) AR3551 CSBA Sample
(Attachment C) BP3551 CSBA Sample
(Attachment D) AR 3580 CSBA Sample
(Attachment E) BP 7214 CSBA Sample
8.j. May 2017 Manual Maintenance: 5000 Series(Second Reading) (Consent Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

May 2017 Manual Maintenance: 5000 Series

SECOND READING

AR 5143.3 Nondiscrimination/Harassment - Use CSBA Sample w/Revisions

CONSENT/ACTION
Attachments:
AR 5145.3 Nondiscrimination/Harassment - Use CSBA Sample w/Revisions
May 2017 Manual Maintenance: 5000 Series Board Memo
9. COMMUNICATIONS - 7:10 P.M. (Procedural Item)
Quick Summary / Abstract:
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.
9.a. LSEA (Laguna Salada Education Association) (Procedural Item)
9.b. CSEA (Classified School Employees Association) (Procedural Item)
9.c. People Wishing to Address the Board (Procedural Item)
9.d. Correspondence (Procedural Item)
9.e. Board/Superintendent Communications (Procedural Item)
10. PRESENTATIONS - 7:20 P.M. (Procedural Item)
10.a. Resolution No. 2017-09-13-A: Week of the Administrator (LCAP Goal: #1) (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:


Quick Summary / Abstract:

It is recommended that the Pacifica School District Board of Education approve Resolution No. 2017-09-13-A:  Week of the School Administrator.

ACTION
Attachments:
Resolution No. 2017-09-13-A: Week of the School Administrator
Resolution No. 2017-09-13-A: Week of the School Administrator Memorandum
11. DISTRICT BUSINESS - 7:25 P.M. (Procedural Item)
Quick Summary / Abstract:

DISTRICT GOALS

The District values the goals provided in our Local Control Accountability Plan (LCAP) and Strategic Plan.  All of our District Board Agenda Items are tied to these goals.  One or more goals are listed in the description of each Board Agenda Item.  The details for each of those District Goals can be accessed on our Agenda Online Public Page or by visiting the District website, www.pacificasd.org, under District Information, Board of Trustees.
11.a. General Obligation Bond Feasibility Study: Report (LCAP Goal: #1)- 7:25 P.M. (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

 INFORMATION
Attachments:
General Obligation Bond Feasibility Study Memorandum
General Obligation Bond Feasibility Study Presentation
11.b. Resolution No. 2017-09-13-C The Pacifica School District Board of Education Supports Those Negatively Impacted by Decision to Rescind DACA (Deferred Action for Childhood Arrivals)(LCAP Goal:3, Governance)- 7:40 P.M. (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

It is recommended the Board of Trustees approve Resolution No. 2017-09-13-C The Pacifica School District Board of Education Supports Those Negatively Impacted by Decision to Rescind DACA (Deferred Action for Childhood Arrivals).

ACTION
Attachments:
(Board Memo) Resolution No. 2017-09-13-C DACA-Deferred Action for Childhood Arrivals
Resolution No. 2017-09-13-C The Pacifica School District Board of Education Supports Those Negatively Impacted by Decision to Rescind DACA (Deferred A
11.c. Report on Opening of School (LCAP: Operations)- 7:50 P.M. (Information Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

INFORMATION
Attachments:
Report on Opening of School 2017
11.d. Enrollment Procedures (Goal: Operations)- 7:55 P.M. (Information Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

 INFORMATION
Attachments:
Board Memo for Student Enrollment Procedures
Student Enrollment Procedures with Markups
Student Enrollment Procedures with no Markups
11.e. Bilingual Master Plan (Goal 1, 2, 3)- 8:00 P.M. (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:




Quick Summary / Abstract:

It is recommended that the Pacifica School District Board of Education approve the changes to the Pacifica School District Bilingual Master Plan.

ACTION
Attachments:
Bilingual Master Plan Mark-ups Accepted
Bilingual Master Plan Memorandum
Bilingual Master Plan with Mark-ups
11.f. Approval of Unaudited Actuals for 2016-2017 (Governance)- 8:05 P.M. (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the preliminary financial statements for the 2016-2017 fiscal year, and authorize the Superintendent to file the statements with the San Mateo County Office of Education.

ACTION
Attachments:
Approval of Unaudited Actuals 2016 2017
Attachment 2016 2017 Unaudited Actuals
11.g. Adoption of the Gann Resolution 2017-09-13-B (Governance)- 8:10 P.M. (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve Resolution No. 2017-09-13-B to adopt the Gann Limit for the fiscal year 2017-2018.

ACTION
Attachments:
Board Memo Adoption of Gann Resolution 2017-09-13-B
GANN 2017 Calculation
Resolution 2017-09-13-B GANN LIMIT
12. BOARD BYLAWS, BOARD POLICIES & ADMINISTRATIVE REGULATIONS (Goal: Governance)- 8:15 P.M. (Procedural Item)
12.a. AR 3515.5 Sex Offender Notification (LCAP GOAL #3)(Second Reading)- 8:15 P.M. (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

SECOND READING

It is recommended that the Board not move CSBA Sample AR 3515.5 Sex Offender forward as a Pacifica School District administrative regulation as the current BP/AR 1240 and Penal Code 626.81 sufficiently cover the Sex Offender Notification procedures.

ACTION
Attachments:
(Attachment A Board Memo) AR3515.5 Sex Offender Notification
(Attachment B) AR3515.5 CSBA Sample
(Attachment C) AR1240
(Attachment D) BP1240
(Attachment E) Penal Code 626.81 Sex Offenders
12.b. July 2017 Manual Maintenance 0000, 2000, 4000, 9000 (First Reading)- 8:20 P.M. (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

July 2017 Manual Maintenance 0000, 2000, 4000, 9000 Series

FIRST READING 

Attachment B BP 0000 Vision Use CSBA Sample with Suggested Revisions

Attachment C AR 0000 Vision Delete PSD Current

Attachment D BP 0100 Philosophy Use CSBA Sample with Recommended Revisions

Attachment E E 0420.41 Charter School Oversight Use CSBA Sample with Suggested Revisions

Attachment F BP 2140 Evaluation of the Superintendent Use CSBA Sample with Suggested Revisions

Attachment G AR 4112.2 Certification Use CSBA Sample with Additional Revisions

Attachment H BP 4112.61 Employment References Delete PSD Current

Attachment I AR 4112.61 4212.61 4312.61 Employment References Use CSBA Sample with Suggested Revisions

Attachment J BB 9121 President Use CSBA Sample with Additional Revisions

Attachment K BB 9220 Governing Board Elections Use CSBA Sample with Additional Changes

Attachment L BB 9230 Orientation Use CSBA Sample with Additional Changes

Attachment M BB 9400 Board Self-Evaluation Use CSBA Sample with Additional Revisions

INFORMATION/DISCUSSION
Attachments:
Attachment A Board Policies Manual Maintenance July 2017 0000, 2000, 4000, 9000 Series Memorandum
attachment B BP 0000 Vision Use CSBA Sample with Suggested Revisions
Attachment C AR 0000 Vision Delete PSD Current
Attachment D- BP 0100 Philosophy Use CSBA Sample with Recommended Revisions
Attachment E- E 0420.41 Charter School Oversight Use CSBA Sample with Suggested Revisions
Attachment F- BP 2140 Evaluation of the Superintendent Use CSBA Sample with Suggested Revisions
Attachment G- AR 4112.2 Certification Use CSBA Sample with Additional Revisions
Attachment H- BP 4112.61 Employment References Delete PSD Current
Attachment I- AR 4112.61 4212.61 4312.61 Employment References Use CSBA Sample with Suggested Revisions
Attachment J BB 9121 President Use CSBA Sample with Additional Revisions
Attachment K- BB 9220 Governing Board Elections Use CSBA Sample with Additional Changes
Attachment L- BB 9230 Orientation Use CSBA Sample with Additional Changes
Attachment M- BB 9400 Board Self-Evaluation Use CSBA Sample with Additional Revisions
12.c. July 2017 Manual Maintenance 6000 series (First Reading)- 8:25 P.M. (Discussion Item)
Speaker:
Will Lucey
Quick Summary / Abstract:

July 2017 Manual Maintenance

FIRST READING

(ATTACHMENT A) JULY 2017 MANUAL MAINTENANCE BOARD MEMO

(ATTACHMENT B) BP 6161.1 Selection and Evaluation of Instructional Materials Use CSBA Sample with Revisions

(ATTACHMENT C) E 6161.1 Selection and Evaluation of Instructional Materials Use CSBA Sample Template with Revisions

INFORMATION DISCUSSION
Attachments:
(Attachment A) Board Memo July 2017 6000 series
(Attachment B) BP 6161.1 Selection and Evaluation of Instructional Materials Use CSBA with Revisions
(Attachment C) E 6161.1 Selection and Evaluation of Instructional Materials Use CSBA Sample Template with Revisions
13. FUTURE AGENDA ITEMS - 8:30 P.M. (Procedural Item)
Speaker:
Wendy S. Tukloff
Attachments:
Future Agenda 9-13-2017
14. ADJOURNMENT - 8:35 P.M. (Procedural Item)
Rationale:




 
Quick Summary / Abstract:

NEXT MEETING:       October 4, 2017, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica
Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.

Published: September 8, 2017, 5:08 PM

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