banner

Regular Meeting
Pacifica SD
August 23, 2017 6:00PM
375 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program
1. OPEN SESSION - 6:00 P.M. - CALL TO ORDER AND ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
2. ANNOUNCEMENT OF CLOSED SESSION (Procedural Item)
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (Procedural Item)
4. CLOSED SESSION (Procedural Item)Confidential agenda item.
4.a. Conference with Labor Negotiator Agency Negotiator: Wendy S. Tukloff, Superintendent (Procedural Item)
4.a.1. Employee Organizations: CSEA (California School Employees Association, Chapter 128), LSEA (Laguna Salada Education Association), LSMA (Laguna Salada Management Association) (Procedural Item)
4.b. Public Employee Performance Evaluation (G.C. 54957) Title: Superintendent (Procedural Item)
5. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
6. REPORT OUT ON CLOSED SESSION TOPICS (Procedural Item)
Quick Summary / Abstract:
Report Out and APPROPRIATE ACTION
7. ACKNOWLEDGEMENT (Information Item)
Speaker:
Kathy Shiokari
7.a. Mr. Thom Ball (Information Item)
7.b. Ms. Frances Bauman (Information Item)
8. APPROVAL OF THE MINUTES of June 7, 2017 Regular Board Meeting (Consent Agenda)
Speaker:
Wendy S. Tukloff
Recommended Motion:



Quick Summary / Abstract:

It is recommended that the Board approve the Minutes of the June 7, 2017 Regular Meeting.

ACTION



Attachments:
Minutes of 6-7-2017 Regular Board Meeting
9. APPROVAL OF THE MINUTES of June 14, 2017 Regular Board Meeting (Consent Agenda)
Speaker:
Wendy Tukloff
Quick Summary / Abstract:

It is recommended that the Board approve the Minutes of the June 14, 2017 Regular Meeting.

ACTION


Attachments:
Minutes of 6-14-2017 Regular Board Meeting
10. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:05 P.M. (Consent Agenda)
Recommended Motion:

It is recommended that the Board approve the agenda for the August 23, 2017 meeting and all consent agenda items.

Quick Summary / Abstract:
All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION
10.a. Agenda of the August 23, 2017 Meeting (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:




Quick Summary / Abstract:
It is recommended that the Board approve the agenda for the August 23, 2017 Regular meeting.
CONSENT/ACTION


Attachments:
Agenda of 08-23-2017 Regular Board Meeting
10.b. Consideration of Acceptance Warrants (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the attached commercial warrants for the period of 06/06/2017 through 08/01/2017 totaling $1,896,127.96.

CONSENT/ACTION

Attachments:
Consideration of Acceptance of Warrants
10.c. Service and Consultant Contract Approvals (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the Service and Consultant Contracts as presented by staff.

CONSENT/ACTION


Attachments:
Service and Consultant Contract Approvals
10.d. Personnel Changes (Consent Item)
Speaker:
Wendy Tukloff
Quick Summary / Abstract:

It is recommended that the Board approve the following Personnel items as presented.

CONSENT/ACTION


Attachments:
Personnel Changes
10.e. Overnight Field Trip (Consent Agenda)
Speaker:
Will Lucey
Quick Summary / Abstract:

It is recommended that the Board approve the following overnight field trip(s) as presented.

CONSENT/ACTION


Attachments:
Overnight Field Trip Memo 8-23-17
10.f. Agreement for Joint Use and Maintenance of Ingrid B. Lacy Field (Consent Item)
Speaker:
Josie Peterson
Recommended Motion:



Quick Summary / Abstract:

It is recommended that the Board approve the agreements between the Pacifica School District and the Pacifica National Little League and AYSO for Joint Use and Maintenance of the Ingrid B. Lacy Middle School Field.

CONSENT/ACTION




Attachments:
(Attachment A) AYSO IBL Contract
(Attachment B) PNLL IBL Field
Agreement for Joint Use and Maintenance of IBL Field Board Memo
10.g. Agreement for Joint Use and Maintenance of Cabrillo Field – Pacifica Girls Softball (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the agreement between the Pacifica School District and the Pacifica Girls Softball League (“PGSL”) for Joint Use and Maintenance of the Cabrillo Field.

CONSENT/ACTION


Attachments:
Agreement for use of Cabrillo Field PGSL Board Memo
PGSL 2017 2018 Contract
10.h. Agreement for Joint Use and Maintenance of Oddstad Field (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the agreement between the Pacifica School District and the Pacifica AYSO for Joint Use and Maintenance of the Oddstad Field.

CONSENT/ACTION


Attachments:
Agreement AYSO Use of Oddstad Field Board Memo
AYSO 2017 18 Oddstad Contract
10.i. BP/AR 5141.52 Suicide Prevention (Second Reading) (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

 It is recommended that the Board of Trustees adopt the attached Board Policy and Administrative Regulation:

SECOND READING

(Attachment A) Board Memo BP/AR 5141.52 - Suicide Prevention

(Attachment B) BP 5141.52 Suicide Prevention  Use CSBA Sample with Revisions

(Attachment C) AR 5141.52 Suicide Prevention Use CSBA Sample with Revisions

(Attachment D) SMCOE Suicide Prevention Kit

CONSENT/ACTION





Attachments:
(Attachment A) Board Memo for BP/AR 5141.52 (Second Reading)
(Attachment B) BP 5141.52 Suicide Prevention (CSBA Sample with revisions)
(Attachment C) AR 5141.52 Suicide Prevention (CSBA Sample with Revisions)
(Attachment D)Suicide Prevention Protocol (Final Copy)
10.j. AR 4112.6/4212.6/4312.6 Personnel Files (Second Reading) (Consent Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

March 2016 Manual Maintenance and Minor Revisions- 4000 Series

AR 4112.6/4212.6/4312.6 Personnel Files  Use Current PSD Policy with Revisions (Second Reading)

CONSENT/ACTION



Attachments:
AR 4112.6/4212.6/4312.6 (Second Reading)
Board Memo for AR 4112.6/4212.6/4312.6 (Second Reading)
11. COMMUNICATIONS - 7:10 P.M. (Procedural Item)
Quick Summary / Abstract:
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.
11.a. LSEA (Laguna Salada Education Association) (Procedural Item)
11.b. CSEA (Classified School Employees Association) (Procedural Item)
11.c. People Wishing to Address the Board (Procedural Item)
11.d. Correspondence (Procedural Item)
11.e. Board/Superintendent Communications (Procedural Item)
12. DISTRICT BUSINESS - 7:20 P.M. (Procedural Item)
Quick Summary / Abstract:

DISTRICT GOALS

The District values the goals provided in our Local Control Accountability Plan (LCAP) and Strategic Plan.  All of our District Board Agenda Items are tied to these goals.  One or more goals are listed in the description of each Board Agenda Item.  The details for each of those District Goals can be accessed on our Agenda Online Public Page or by visiting the District website, www.pacificasd.org, under District Information, Board of Trustees.

12.a. Educational Support Services Update (LCAP Goal: #2, #3) - 7:20 P.M. (Information Item)
Speaker:
Will Lucey
Quick Summary / Abstract:

INFORMATION

Attachments:
ESS Update August 23, 2017 Board Memo
ESS Update August 23, 2017 PowerPoint
12.b. Response to Grand Jury Report: How Have San Mateo County Public Schools Responded to the Epinephrine Auto-Injector Law, SB 1266 (Goal: Governance) - 7:30 P.M. (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

It is recommended the Board approve the Pacifica School District response to the San Mateo Grand Jury Report regarding the Epinephrine Auto-Injector Law, Senate Bill 1266.

ACTION


Attachments:
Board Memo for Response to Grand Jury Report re Epi Pens and SB 1266
PSD Response to San Mateo Grand Jury
San Mateo County Grand Jury Report
12.c. Resolution No. 2017-08-23-A Conflict of Interest - 7:40 P.M. (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:


Quick Summary / Abstract:

It is recommended that the Pacifica School District Board of Education Trustees approve Resolution No. 2017-08-23-A Conflict of Interest.

ACTION

Attachments:
Resolution 2017-08-23-A Conflict of Interest
Resolution 2017-08-23-A Conflict of Interest Memorandum
12.d. Resolution No. 2017-08-23-B for Attendance Awareness Month (LCAP Goal #3) - 7:45 P.M. (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

It is recommended that the Board of Trustees adopt Resolution No. 2017-08-23-B endorsing September 2017 as Attendance Awareness Month.

ACTION

Attachments:
Board Memo for Resolution No. 2017-08-23-B for Attendance Awareness Month
Resolution No. 2017-08-23-B for Attendance Awareness Month
12.e. Resolution #2017-08-23-C: Declaring the Result of the Education Parcel Tax, June 7, 2016 - 7:50 P.M. (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:


Quick Summary / Abstract:

It is recommended that the Pacifica School District Board of Education Trustees approve Resolution 2017-08-23-C:  Declaring the Result of the Education Parcel Tax, June 7, 2016

ACTION

Attachments:
Resolution #2017-08-23-C: Declaring the Result of the Education Parcel Tax, June 7, 2016
Resolution #2017-08-23-C: Declaring the Result of the Education Parcel Tax, June 7, 2016 Exhibits A and B
Resolution #2017-08-23-C: Declaring the Result of the Education Parcel Tax, June 7, 2016 Memorandum
12.f. Approval of Resolution 2017-08-23-D Declaring Emergency and Authorizing Reconstruction of School Facilities (GOAL: Operations) - 8:00 P.M. (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board of Trustees approve Resolution 2017-08-23-D declaring emergency and authorizing reconstruction of school facilities.

ACTION



Attachments:
Memorandum: Approval of Resolution 2017-08-23-D Declaring Emerg and Auth Reconstruction
Resolution 2017-08-23-D Declaring Emergency and Authorizing Reconstruction
12.g. Provisional Internship Permit - 8:10 P.M. (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:



Quick Summary / Abstract:

It is recommended that the Pacifica School District Board of Education Trustees approve the Provisional Internship Permit for Mr. Shakeel Ali.

ACTION


Attachments:
Provisional Internship Permit
12.h. 4th Quarter Report on Williams Uniform Complaints (GOAL: Operations) - 8:15 P.M. (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
INFORMATION

Attachments:
4th Quarter 2016 2017 Report on Williams Uniform Complaints Board Memo
4th Quarter Report on Williams Uniform Complaints
12.i. Report Interest Earned 4th Quarter 2016 2017 (LCAP GOAL: Operations) - 8:20 P.M. (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

INFORMATION

Attachments:
Report Interest Earned 4th Quarter 2016-2017
12.j. Nominations for CSBA's Legislative Awards Program - 8:25 P.M. (Action Item)
Speaker:
Wendy Tukloff
Recommended Motion:



Quick Summary / Abstract:

It is recommended that the Pacifica School District Board of Education Trustees determine whether to nominate a legislator for the CSBA's Legislative Awards Program. 

ACTION


Attachments:
Nominations for CSBA's Legislative Awards Program Memorandum
Nominations Form - Legislative Awards Program
Nominations Form- Legislative Awards Lifetime Achievement
12.k. Nominations for CSBA Director-at-Large - 8:30 P.M. (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

DISCUSSION

Attachments:
Candidate Form, Directors-at-Large
FAQ- Director-at-Large Nominations and Elections Process
Nomination Form, Directors-at-Large
Nominations for CSBA Director-at-Large Memorandum
12.l. City of Pacifica, 60th Anniversary of Incorporation - 8:35 P.M. (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

 INFORMATION/DISCUSSION

Attachments:
City of Pacifica, 60th Anniversary of Incorporation Communication
City of Pacifica, 60th Anniversary of Incorporation Memorandum
12.m. Pacifica School District Board of Education Meeting: Date Change (Governance) - 8:45 P.M. (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:



Quick Summary / Abstract:

It is recommended that the Pacifica School District Board of Education Trustees change the scheduled Board Work Study from October 18, 2017 to September 27, 2017.

ACTION


Attachments:
Pacifica School District Board of Education Meeting: Date Change
12.n. Pacifica School District Board of Education Trustee School Assignment, 2017-18 - 8:50 P.M. (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

DISCUSSION

Attachments:
Pacifica School District Board of Education Trustee School Assignment, 2017-18 Board Memo
13. BOARD BYLAWS, BOARD POLICIES & ADMINISTRATIVE REGULATIONS (Goal: Governance) - 9:00 P.M. (Procedural Item)
13.a. E 9270 Conflict of Interest (First Reading) (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

FIRST READING

E 9270 Conflict of Interest  Use PSD Current with Changes 

INFORMATION/DISCUSSION




Attachments:
(Attachment A) E 9270 Conflict of Interest Memorandum
(Attachment B) BB 9270 Conflict of Interest Code
(Attachment C) E 9270 Conflict of Interest Code Use PSD Current with Changes
13.b. May 2017 Manual Maintenance 1000, 2000, 4000, 9000 Series (First Reading) (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

May 2017 Manual Maintenance 1000, 2000, 4000, 9000 Series

FIRST READING

(Attachment A) Board Policies Manual Maintenance May 2017 1000, 2000, 4000, 9000 Series Memorandum

(Attachment B) BP 1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions

(Attachment C) AR 1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions

(Attachment D) BP 1340 Access to District Records Use CSBA Sample with Revisions

(Attachment E) BP 4127 Temporary Athletic Team Coaches Delete PSD Current BP

(Attachment F) BP 4227 Temporary Athletic Coaches Delete PSD Current BP

(Attachment G) BP 4327 Temporary Athletic Team Coaches Delete PSD Current BP

(Attachment H) AR 4127 Temporary Athletic Team Coaches Delete PSD Current AR

(Attachment I) AR 4227 Temporary Athletic Coaches Delete PSD Current AR

(Attachment J) AR 4327 Temporary Athletic Coaches Delete Current PSD AR

(Attachment K) BP 2121 Superintendent's Contract Use CSBA Sample with Recommended Changes

(Attachment L) BP 4312.1 Administrative and Supervisory Personnel Delete Current PSD BP

(Attachment M) BB 9012 Board Member Electronic Communications Use Use CSBA Sample with Recommended Revisions

INFORMATION/DISCUSSION






Attachments:
(Attachment A) Board Policies Manual Maintenance May 2017 1000, 2000, 4000, 9000 Series Memorandum
(Attachment B) BP 1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions
(Attachment C) AR 1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions
(Attachment D) BP 1340 Access to District Records Use CSBA Sample with Revisions
(Attachment E) BP 4127 Temporary Athletic Team Coaches Delete PSD Current BP
(Attachment F) BP 4227 Temporary Athletic Coaches Delete PSD Current BP
(Attachment G) BP 4327 Temporary Athletic Team Coaches Delete PSD Current BP
(Attachment H) AR 4127 Temporary Athletic Team Coaches Delete PSD Current AR
(Attachment I) AR 4227 Temporary Athletic Coaches Delete PSD Current AR
(Attachment J) AR 4327 Temporary Athletic Coaches Delete Current PSD AR
(Attachment K) BP 2121 Superintendent's Contract Use CSBA Sample with Recommended Changes
(Attachment L) BP 4312.1 Administrative and Supervisory Personnel Delete Current PSD BP
(Attachment M) BB 9012 Board Member Electronic Communications Use Use CSBA Sample with Recommended Revisions
13.c. May 2017 Manual Maintenance 3000, 7000 Series (First Reading) (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

May 2017 Manual Maintenance

FIRST READING

(Attachment A) May 2017 Manual Maintenance Board Memo

(Attachment B) AR3551                 Payments for Meals Use CSBA Sample with Revisions

(Attachment C) AR3551                 Payments for Meals PSD Current

(Attachment D) BP3551                 Food Service Operations/Cafeteria Fund Use CSBA Sample As Is

(Attachment E) BP3551                 Food Service Operations/Cafeteria Fund  PSD Current

(Attachment F) AR3580                 District Records Use CSBA Sample As Is

(Attachment G) AR3580                District Records  PSD Current

(Attachment H) BP7214                 General Obligation Bonds  Use CSBA Sample As Is

(Attachment I) BP 7214                 General Obligation Bonds  PSD Current

INFORMATION/DISCUSSION






Attachments:
(Attachment A) May Manual Maint 3000 7000 Series Board Memo
(Attachment B) AR3551 Use CSBA Sample with Revisions
(Attachment C) AR3551 PSD Current
(Attachment D) BP3551 Use CSBA Sample As Is
(Attachment E) BP3551 PSD Current
(Attachment F) AR3580 Use CSBA Sample As Is
(Attachment G) AR3580 PSD Current
(Attachment H) BP7214 Use CSBA Sample As Is
(Attachment I) BP7215 PSD Current
13.d. May 2017 Manual Maintenance 5000 Series (First Reading) (Information Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

May 2017 Manual Maintenance 5000 Series

FIRST READING

AR 5145.3 Nondiscrimination/Harassment  Use CSBA Sample with Revisions


INFORMATION/DISCUSSION


Attachments:
AR 5145.3 Nondiscrimination-Harassment (CSBA Sample with revisions)
AR 5145.3 Nondiscrimination-Harassment PSD Current
Board Memo for May 2017 Manual Maintenance 5000 Series
13.e. May 2017 Manual Maintenance 6000 Series (First Reading) (Information Item)
Speaker:
Will Lucey
Quick Summary / Abstract:

May 2017 Manual Maintenance 6000 Series

FIRST READING

(Attachment A) Board Memo May 2017 Manual Maintenance 6000 Series

(Attachment B) BP 6142.93 Science Instruction Use CSBA Sample with Revisions

(Attachment C) BP 6142.93 Science Instruction PSD Current

(Attachment D) BP 6145 Extracurricular and Co-curricular Activities Use CSBA Sample with Revisions

(Attachment E) BP 6145 Extracurricular and Co-curricular Activities PSD Current

(Attachment F) AR 6145.2 Athletic Competition PSD Current - Recommend Delete

INFORMATION/DISCUSSION









Attachments:
(Attachment A) Board Memo May 2017 6000 series
(Attachment B) BP 6142.93 Science Instruction Use CSBA Sample with Revisions
(Attachment C) BP 6142.93 PSD Current
(Attachment D) BP 6145 Extracurricular and Cocurricular Activities Use CSBA Sample with Revisions
(Attachment E) BP 6145 PSD Current
(Attachment F) AR 6145.2 PSD Current - Recommend Delete
14. FUTURE AGENDA ITEMS - 9:25 P.M. (Procedural Item)
Speaker:
Wendy S. Tukloff
Attachments:
Future Agenda 8-23-2017
15. ADJOURNMENT - 9:30 P.M. (Procedural Item)
Rationale:




 
Quick Summary / Abstract:

NEXT MEETING:       September 13, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica


Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.

Published: August 18, 2017, 2:50 PM

The resubmit was successful.