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Regular Meeting
Pacifica SD
November 16, 2016 7:00PM
375 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program
1. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
2. APPROVAL OF THE MINUTES of October 26, 2016 - 7:05 P.M. (Procedural Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Board approve the Minutes of the October 26, 2016 Regular Meeting.
Quick Summary / Abstract:
ACTION
Attachments:
Board Minutes of 10-26-2016 Regular Board Meeting
3. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:10 P.M. (Consent Agenda)
Recommended Motion:
It is recommended that the Board approve the agenda for the _____________ meeting and all consent agenda items.
Quick Summary / Abstract:
All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION
3.a. Agenda of the November 16, 2016 meeting (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:




Quick Summary / Abstract:
It is recommended that the Board approve the agenda for the November 16, 2016 Regular meeting.
CONSENT/ACTION
Attachments:
Agenda of 11-16-2016 Regular Board Meeting
3.b. Consideration of Acceptance Warrants (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the attached commercial warrants for the period of 10/14/2016 through 11/1/2016 totaling $705,807.30.

CONSENT/ACTION
Attachments:
Consideration of Acceptance of Warrants
3.c. Service and Consultant Contract Approvals (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.
CONSENT/ACTION
Attachments:
Service and Consultant Contract Approvals
3.d. Personnel Changes (Action Item)
Recommended Motion:

It is recommended that the Board approve the following Personnel Changes as presented.
Quick Summary / Abstract:

CONSENT/ACTION
Attachments:
Personnel Changes Board Memo
3.e. Approval of Permit Agreement - Bevan C Jones (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board of Trustees approve the 2016-2017 Permit Agreement between Bevan C. Jones and the Pacifica School District for the use of portable space at Oddstad School.

CONSENT/ACTION
Attachments:
Attachment Bevan Jones Agreement 2016 2017
Board Memo - Approval of 2016 2017 Permit Agreement - Bevan Jones
3.f. Approval of Permit Agreement - Gold Rush Pro Wrestling (Consent Item)
Speaker:
Josie Peterson
Recommended Motion:
It is recommended that the Governing Board approve the permit agreement between Gold Rush Pro, LLC and Pacifica School District for use of building space at Oddstad School.
Quick Summary / Abstract:

CONSENT/ACTION
Attachments:
Board Memo Approval of Permit Agreement Gold Rush Pro
Gold Rush Pro Permit Agreement Attachment
3.g. September 2016 Manual Maintenance 1000 Series (Second Reading) (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

SECOND READING

It is recommended that the Pacifica School District Board of Trustees approve the September 2016 Manual Maintenance, 1000 Series.
Quick Summary / Abstract:
CONSENT/ACTION
Attachments:
Attachment A September 2016 Manual Maintenance 1000 Series Memorandum
Attachment B- CSBA Sample BP 1312.3 Uniform Complaint Procedures
Attachment C AR1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions
3.h. September 2016 Manual Maintenance 3000 Series (Second Reading) (Consent Item)
Speaker:
Josie Peterson
Recommended Motion:


Quick Summary / Abstract:

It is recommended that the Board approve the September 2016 Manual Maintenance 3000 Series - as presented.

SECOND READING

(Attachment A Board Memo) September 2016 Manual Maintenance

(Attachment B) CSBA BP3230 Federal Grant Funds Use CSBA Sample (New Mandated Policy, no current PSD Policy)

(Attachment C) CSBA AR3230 Federal Grant Funds CSBA Sample (New Mandated Policy, no current PSD Policy)

(Attachment D) CSBA BP3270 Sale and Disposal Books Equip Supplies Use CSBA Sample as Revised

(Attachment E) CSBA AR3270 Sale and Disposal Books Equipment and Supplies Use CSBA Sample as Revised

(Attachment F) CSBA AR3440 Inventories Use CSBA Sample as Revised

(Attachment G) CSBA AR3460 Financial Reports Use CSBA Sample with Added Revisions

(Attachment H) CSBA AR3512 Equipment Use CSBA Sample as Revised

CONSENT/ACTION
Attachments:
(Attachment A Board Memo) CSBA Sept 2016 Policy Maintenance
(Attachment B) CSBA BP3230 Federal Grant Funds
(Attachment C) CSBA AR3230 Federal Grant Funds
(Attachment D) CSBA BP3270 Sale and Disposal of Books Equip Supplies
(Attachment E) CSBA AR3270 Sale and Disposal Books Equipment and Supplies
(Attachment F) CSBA AR 3440 Inventories
(Attachment G) CSBA AR3460 Financial Reports and Accountability
(Attachment H) CSBA AR3512 Equipment
3.i. September 2016 Manual Maintenance 5000 Series - (Second Reading) (Consent Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

 September 2016 Manual Maintenance

SECOND READING

(Attachment A) Board Memo Second Reading

(Attachment B) BP5145.3 Nondiscrimination-Harassment - Use CSBA Sample as revised

(Attachment C) AR5145.3 Nondiscrimination-Harassment- Use CSBA Sample with added revisions

(Attachment D) BP5145.7 Sexual Harassment - Use CSBA Sample as revised

(Attachment E) AR5145.7 Sexual Harassment Use CSBA Sample with added revisions

CONSENT/ACTION
Attachments:
(Attachment A) Board Memo Second Reading
(Attachment B) BP5145.3 Nondiscrimination-Harassment - Use CSBA Sample as revised
(Attachment C) AR5145.3 Nondiscrimination-Harassment- Use CSBA Sample with added revisions
(Attachment D) BP5145.7 Sexual Harassment - Use CSBA Sample as revised
(Attachment E) AR5145.7 Sexual Harassment Use CSBA Sample with added revisions
3.j. AR 5141.41 - Prevention of Sexual Misconduct and Abuse in Schools (Second Reading) (Consent Item)
Speaker:
Ray Avila
Recommended Motion:

It is recommended that the Board approve AR 5141.41 - Prevention of Sexual Misconduct and Abuse in Schools as presented.
Quick Summary / Abstract:
CONSENT/ACTION
Attachments:
Attachment A AR5141.41 Prevention of Sexual Misconduct and Abuse in Schools (Board Memo)
Attachment B AR5141.41 Prevention of Sexual Misconduct and Abuse in Schools (Second Reading)
4. COMMUNICATIONS - 7:15 P.M. (Procedural Item)
Quick Summary / Abstract:
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.
4.a. LSEA (Laguna Salada Education Association) (Procedural Item)
4.b. CSEA (Classified School Employees Association) (Procedural Item)
4.c. People Wishing to Address the Board (Procedural Item)
4.d. Correspondence (Procedural Item)
4.e. Board/Superintendent Communications (Procedural Item)
5. PRESENTATIONS - 7:30 P.M. (Procedural Item)
5.a. Introduction of New Executive Director, Education Support Services (LCAP #1 - Conditions for Learning; Goal:Governance) (Information Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

INFORMATION
Attachments:
Board Memo for Introduction of the New Executive Director, ESS (Presentation)
6. DISTRICT BUSINESS - 7:40 P.M. (Procedural Item)
Quick Summary / Abstract:

DISTRICT GOALS

The District values the goals provided in our Local Control Accountability Plan (LCAP) and Strategic Plan.  All of our District Board Agenda Items are tied to these goals.  One or more goals are listed in the description of each Board Agenda Item.  The details for each of those District Goals can be accessed on our Agenda Online Public Page or by visiting the District website, www.pacificasd.org, under District Information, Board of Trustees.
6.a. Single Plan for Student Achievement (SPSA) (LCAP Goals 1, 2 and 3) (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:
It is recommended that the Pacifica School District Board of Trustees approve the Single Plan for Student Achievement (SPSA) for Cabrillo, Ingrid B. Lacy, Ocean Shore, Ortega, Sunset Ridge, and Vallemar as presented. 

Quick Summary / Abstract:

CONSENT/ACTION
Attachments:
Cabrillo SPSA
Ingrid B. Lacy SPSA
Ocean Shore SPSA
Ortega SPSA
Single Plan for Student Achievment Memorandum
Sunset Ridge SPSA
Vallemar SPSA
6.b. School Climate Update (LCAP: Goal 3) (Information Item)
Speaker:
Ray Avila
Quick Summary / Abstract:
INFORMATION
Attachments:
Board Memo for School Climate Update Presentation
School Climate Update Board Presentation
6.c. Certification of First Interim Report for 2016-2017 (LCAP: Operations, Governance) (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board of Trustees approve the Positive Certification of the 2016-2017 First Interim Financial Report for the period July 1, 2016 through October 31, 2016 (Form CI) and authorize its filing with the County Superintendent of Schools.

 ACTION
Attachments:
(Attachment A Board Memo) Certification of First Interim Report
(Attachment B) Certification of First Interim Report
(Attachment C) 2016 17 POWERPOINT Presentation
6.d. Organization Chart (LCAP: Operations and Governance) (Information Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

INFORMATION
Attachments:
Attachment A Organization Chart Superintendent 2016.17
Attachment B Organization Chart Associate Superintendent 2016.17
Attachment C Organization Chart Chief Business Official
Attachment D Organization Chart Executive Director, Educational Support Services
Attachment E Who Does What
Organization Chart Memorandum
6.e. CSBA Delegate Assembly Nominations (LCAP: Governance, Operations) (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

INFORMATION/DISCUSSION
Attachments:
2016 CSBA Delegate Assembly Roster
CSBA Delegate Assembly Nominations Memorandum
Delegate Assembly Candidate Biographical Sketch
Delegate Assembly Nomination Form
Delegate Nomination and Election Deadlines
FAQ Regarding Delegate Assembly Nomination and Elections
Memorandum from Chris Unger, President, CSBA
6.f. Report Interest Earned 1st Quarter 2016-2017 (GOAL: Operations) (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

INFORMATION
Attachments:
Report Interest Earned 1st Quarter 2016-2017
6.g. 4th Quarter Report on Williams Uniform Complaints (GOAL: Operations) (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

INFORMATION
Attachments:
Board Memo 1st Quarter 2016-2017 Report on Williams Uniform Complaints
Williams 1st Quarter 2016-2017 Uniform Complaint Report
7. FUTURE AGENDA ITEMS - 8:25 P.M. (Procedural Item)
Speaker:
Wendy S. Tukloff
Attachments:
Future Agenda 11-16-2016
8. ADJOURNMENT - 8:30 P.M. (Procedural Item)
Rationale:




 
Quick Summary / Abstract:

NEXT MEETING:       December 7, 2016, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica
Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.

Published: November 10, 2016, 5:35 PM

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