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Regular Meeting
Pacifica SD
October 26, 2016 7:00PM
Vallemar School 377 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program
1. OPEN SESSION - 6:00 P.M. - CALL TO ORDER AND ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
2. ANNOUNCEMENT OF CLOSED SESSION (Procedural Item)
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (Procedural Item)
4. CLOSED SESSION (Procedural Item)Confidential agenda item.
4.a. Conference with Labor Negotiator Agency Negotiator: Wendy S. Tukloff, Superintendent (Procedural Item)
4.a.1. Employee Organizations: CSEA (California School Employees Association, Chapter 128), LSEA (Laguna Salada Education Association), LSMA (Laguna Salada Management Association) (Procedural Item)
4.b. Public Employee Performance Evaluation (G.C. 54957) Title: Superintendent (Procedural Item)
5. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
6. REPORT OUT ON CLOSED SESSION TOPICS (Procedural Item)
Quick Summary / Abstract:
Report Out and APPROPRIATE ACTION
7. APPROVAL OF THE MINUTES of October 5, 2016 (Procedural Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Board approve the Minutes of the October 5, 2016 Regular Meeting.

ACTION
Quick Summary / Abstract:
ACTION
Attachments:
Minutes of 10-5-2016 Regular Board Meeting
8. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:05 P.M. (Consent Agenda)
Recommended Motion:
It is recommended that the Board approve the agenda for the _____________ meeting and all consent agenda items.
Quick Summary / Abstract:
All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION
8.a. Agenda of the October 26, 2016 Regular Board Meeting (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:
It is recommended that the Board approve the agenda for the October 26, 2016 Regular Board Meeting.
CONSENT/ACTION
Quick Summary / Abstract:

CONSENT/ACTION
Attachments:
Agenda of 10-26-2016 Regular Board Meeting
8.b. Consideration of Acceptance Warrants (Consent Item)
Speaker:
Josie Peterson
Recommended Motion:

It is recommended that the Board approve the attached commercial warrants for the period of 9/23/2016 through 10/12/2016 totaling $703,666.95.

CONSENT/ACTION
Quick Summary / Abstract:

CONSENT/ACTION
Attachments:
Consideration of Acceptance of Warrants
8.c. Service and Consultant Contract Approvals (Consent Item)
Speaker:
Josie Peterson
Recommended Motion:

It is recommended that the Board approve the Service and Consultant contracts as presented by staff.

CONSENT/ACTION
Quick Summary / Abstract:

CONSENT/ACTION
Attachments:
Service and Consultant Contract Approvals
8.d. Personnel Changes (Action Item)
Speaker:
Ray Avila
Recommended Motion:

It is recommended that the Board approve the following Personnel changes as presented.

CONSENT/ACTION
Quick Summary / Abstract:

CONSENT/ACTION
Attachments:
Personnel Changes Board Memo
8.e. BP/AR 1230 School Connected Organizations (Second Reading) (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Pacifica School District Board of Trustees approve BP/AR 1230 School Connected Organizations.

CONSENT/ACTION
Quick Summary / Abstract:

CONSENT/ACTION
Attachments:
Attachment A- BP/AR 1230 School Connected Organizations Memorandum
Attachment B- BP 1230 School Connected Organzations- Use CSBA Sample With Revisions
Attachment C- AR 1230 School Connected Organizations- Use CSBA Sample with Revisions
8.f. July 2016 Manual Maintenance with Minor Revisions 4000, 5000 Series (Second Reading) (Consent Agenda)
Speaker:
Ray Avila
Quick Summary / Abstract:

July 2016 Manual Maintenance
SECOND READING

(Attachment A) Board Memorandum July 2016 Manual Maintenance

(Attachment B) BP4112.2 Certification Use CSBA Sample With Revisions

 (Attachment C) E4112.9, 4212.9, 4312.9 Employee Notifications Use CSBA Sample As Is

(Attachment D) BP4113 Assignment Use CSBA Sample as Is

 (Attachment E) AR4115 Evaluation-Supervision Use CSBA Sample As Is

 (Attachment F) AR4222 Teacher Aides-Paraprofessionals Use CSBA Sample As Is

 (Attachment G) BP5116.1 Intradistrict Open Enrollment Use CSBA Sample With Revisions

(Attachment H) AR5116.1 Intradistrict Open Enrollment Use CSBA Sample With Revisions

(Attachment I) BP5121Grades-Evaluation of Student Achievement Use CSBA Sample With Revisions

 (Attachment J) AR5121 Grades-Evaluation of Student Achievement Use CSBA Sample with Revisions

 (Attachment K) BP5131.62 Tobacco Use CSBA Sample With Revisions

CONSENT/ACTION
Attachments:
(Attachment A) Board Memo July 2016 Manual Maintenance 4000, 5000 Series
(Attachment C) E4112.9, 4212.9, 4312.9 Employee Notifications Use CSBA Sample As Is
(Attachment D) BP4113 Assignment Use CSBA As Is
(Attachment E) AR4115 Evaluation-Supervision Use CSBA Sample As Is
(Attachment F) AR4222 Teacher Aides-Paraprofessionals Use CSBA Sample As Is
(Attachment G) BP5116.1 Intradistrict Open Enrollment Use CSBA Sample With Revisions
(Attachment H) AR5116.1 Intradistrict Open Enrollment Use CSBA Sample With Revisions
(Attachment I) BP5121Grades-Evaluation of Student Achievement Use CSBA Sample With Revisions
(Attachment J) AR5121 Grades-Evaluation of Student Achievement Use CSBA Sample with Revisions
(Attachment K) BP5131.62 Tobacco Use CSBA Sample With Revisions
9. COMMUNICATIONS - 7:10 P.M. (Procedural Item)
Quick Summary / Abstract:
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.
9.a. LSEA (Laguna Salada Education Association) (Procedural Item)
9.b. CSEA (Classified School Employees Association) (Procedural Item)
9.c. People Wishing to Address the Board (Procedural Item)
9.d. Correspondence (Procedural Item)
9.e. Board/Superintendent Communications (Procedural Item)
10. DISTRICT BUSINESS - 7:20 P.M. (Procedural Item)
Quick Summary / Abstract:

DISTRICT GOALS

The District values the goals provided in our Local Control Accountability Plan (LCAP) and Strategic Plan.  All of our District Board Agenda Items are tied to these goals.  One or more goals are listed in the description of each Board Agenda Item.  The details for each of those District Goals can be accessed on our Agenda Online Public Page or by visiting the District website, www.pacificasd.org, under District Information, Board of Trustees.
10.a. Oddstad Property - Request for Proposal (LCAP GOAL:Operations) 7:20 P.M. (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board of Trustees authorize staff to issue a request for proposal (RFP) for a Design/Build Contractor (DBC).

ACTION
Attachments:
Oddstad Property
10.b. Local Control Accountability Plan (LCAP) and Budget Update (LCAP Goals: #1, #2, #3) 8:00 P.M. (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

A Pacifica School District Board of Trustees work study was held on Wednesday, October 19, 2016 to inform the Trustees regarding the results of the 2015-16 LCAP metrics, next steps based on the results, update on changes for this year from the state in relation to the state monitoring process, as well as budget progress and needs. 

INFORMATION
Attachments:
Attachment A- LCAP and Budget Update Memorandum
Attachment B 15-16 LCAP Goals & Metrics
Attachment C- PSD Preliminary Multi-year Summary
10.c. BP/AR 6154 Homework/Makeup Work (Goal: LCAP #2, #3) 8:15 P.M. (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:
INFORMATION/DISCUSSION
Attachments:
Attachment A BP/AR 6154 Homework/Makeup Work Memorandum
Attachment B BP 6454 Homework/Makeup Work
Attachment C AR 6154 Homework/Makeup Work
Attachment D Homework and Practice Guide
11. BOARD BYLAWS, BOARD POLICIES & ADMINISTRATIVE REGULATIONS (Goal: Governance) - 8:30 P.M. (Procedural Item)
11.a. AR 5141.41 – Prevention of Sexual Misconduct and Abuse in Schools (First Reading) 8:30 P.M. (Discussion Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

INFORMATION/DISCUSSION
Attachments:
(Attachment A) Board Memo for AR 5141.41 Prevention of Sexual Abuse and Misconduct in Schools
(Attachment B)AR 5141.41 Prevention of Sexual Misconduct and Abuse in Schools - Use PSD Current with revisions
(Attachment C) BP 5141.41 Prevention of Sexual Misconduct and Abuse in Schools
11.b. September 2016 Manual Maintenance 1000 Series (First Reading) 8:35 P.M. (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

September 2016 Manual Maintenance 

FIRST READING

(Attachment A) September 2016 Manual Maintenance 1000 Series Memorandum

(Attachment B) BP 1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions

(Attachment C) AR1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions

INFORMATION/DISCUSSION
Attachments:
Attachment A September 2016 Manual Maintenance 1000 Series Memorandum
Attachment B CSBA Sample BP 1312.3 Uniform Complaint Procedures Use Sample with Revisions
Attachment C AR1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions
11.c. September 2016 Manual Maintenance 3000 Series (First Reading) 8:40 P.M. (Discussion Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

September 2016 Manual Maintenance

FIRST READING

(Attachment A Board Memo) September 2016 Manual Maintenance

(Attachment B) CSBA BP3230 Federal Grant Funds Use CSBA Sample (New Mandated Policy, no current PSD Policy)

(Attachment C) CSBA AR3230 Federal Grant Funds CSBA Sample (New Mandated Policy, no current PSD Policy)

(Attachment D) CSBA BP3270 Sale and Disposal Books Equip Supplies Use CSBA Sample as Revised

(Attachment E) CSBA AR3270 Sale and Disposal Books Equipment and Supplies Use CSBA Sample as Revised

(Attachment F) CSBA AR3440 Inventories Use CSBA Sample as Revised

(Attachment G) CSBA AR3460 Financial Reports Use CSBA Sample with Added Revisions

(Attachment H) CSBA AR3512 Equipment Use CSBA Sample as Revised

INFORMATION/DISCUSSION
Attachments:
(Attachment A Board Memo) September 2016 Manual Maintenance
(Attachment B) CSBA BP3230 Federal Grant Funds
(Attachment C) CSBA AR3230 Federal Grant Funds
(Attachment D) CSBA BP3270 Sale and Disposal Books Equip Supplies
(Attachment E) CSBA AR3270 Sale and Disposal Books Equipment and Supplies
(Attachment F) CSBA AR3440 Inventories
(Attachment G) CSBA AR3460 Financial Reports
(Attachment H) CSBA AR3512 Equipment
11.d. September 2016 Manual Maintenance with Revisions 5000 Series (First Reading) 8:45 P.M. (Discussion Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

September 2016 Manual Maintenance

 FIRST READING

(Attachment A) Board Memo September 2016 Manual Maintenance and Minor Revision 4000, 5000 Series

(Attachment B) BP5145.3 Nondiscrimination-Harassment - Use CSBA Sample as revised

(Attachment C) AR5145.3 Nondiscrimination-Harassment- Use CSBA Sample with added revisions

(Attachment D) BP5145.7 Sexual Harassment - Use CSBA Sample with added revisions

(Attachment E) AR5145.7 Sexual Harassment Use CSBA Sample with added revisions

INFORMATION/DISCUSSION
Attachments:
(Attachment A) Board Memo September 2016 Manual Maintenance and Minor Revision 5000 Series
(Attachment B) BP5145.3 Nondiscrimination-Harassment - Use CSBA Sample as revised
(Attachment C) AR5145.3 Nondiscrimination-Harassment- Use CSBA Sample with added revisions
(Attachment D) BP5145.7 Sexual Harassment - Use CSBA Sample with Added Revisions
(Attachment E) AR5145.7 Sexual Harassment Use CSBA Sample with added revisions
12. FUTURE AGENDA ITEMS - 8:50 P.M. (Procedural Item)
Speaker:
Wendy S. Tukloff
Attachments:
Future Agenda 10-26-2016
13. ADJOURNMENT - 8:55 P.M. (Procedural Item)
Rationale:




 
Quick Summary / Abstract:

NEXT MEETING:     November 16, 2016, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica
Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.

Published: October 21, 2016, 2:18 PM

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