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Regular Meeting
Pacifica SD
September 14, 2016 7:00PM
375 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program
1. OPEN SESSION - 6:00 P.M. - CALL TO ORDER AND ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
2. ANNOUNCEMENT OF CLOSED SESSION (Procedural Item)
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (Procedural Item)
4. CLOSED SESSION (Procedural Item)Confidential agenda item.
4.a. Public Employee Performance Evaluation (G.C. 54957) Title: Superintendent (Procedural Item)
5. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
6. REPORT OUT ON CLOSED SESSION TOPICS (Procedural Item)
Quick Summary / Abstract:
Report Out and APPROPRIATE ACTION
7. APPROVAL OF THE MINUTES of August 24, 2016 (Procedural Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Board approve the Minutes of the August 24, 2016 Regular Meeting.
Quick Summary / Abstract:
ACTION
Attachments:
Regular Board Meeting Minutes of 8-24-2016
8. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:05 P.M. (Consent Agenda)
Recommended Motion:

It is recommended that the Board approve the agenda for the September 14,2016 meeting and all consent agenda items.
Quick Summary / Abstract:
All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION
8.a. Agenda of the September 14, 2016 meeting (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Board approve the agenda for the September 14, 2016 Regular meeting.
CONSENT/ACTION
Quick Summary / Abstract:



Attachments:
Agenda of 9-14-2016 Regular Board Meeting
8.b. Consideration of Acceptance Warrants (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the attached commercial warrants for the period of 8/19/2016 through 8/31/2016 totaling $700,449.71.

CONSENT/ACTION
Attachments:
(Attachment A) Consideration of Acceptance of Warrants
8.c. Service and Consultant Contract Approvals (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.
CONSENT/ACTION
Attachments:
(Attachment A) Board Memo - Service and Consultant Contracts
8.d. Personnel Changes (Action Item)
Speaker:
Ray Avila
Recommended Motion:

It is recommended that the Board approve the following Personnel items as presented.
ACTION
Quick Summary / Abstract:
ACTION
Attachments:
(Attachment A) Personnel Changes Board Memo
8.e. Overnight Field Trip Approval (Consent Item)
Speaker:
Tina VanRaaphorst
Recommended Motion:

It is recommended that the Board approve the following overnight field trips as presented.
CONSENT/ACTION
Quick Summary / Abstract:
CONSENT/ACTION
Attachments:
(Attachment A) Overnight Field Trip Memo
8.f. Approval of Permit Agreement - Building Kidz (GOAL: Operations) (Consent Item)
Speaker:
JosiePeterson
Recommended Motion:

It is recommended that the Governing Board approve the renewal of the agreement between the Pacifica School District and Building Kidz for the use of classrooms at the Linda Mar Educational Center.
CONSENT/ACTION
Quick Summary / Abstract:
CONSENT/ACTION
Attachments:
(Attachment A) Board Memo Approval of Permit Agreement Building Kidz
(Attachment B) Building Kidz Agreement
8.g. AR 5141.4 Child Abuse Prevention and Reporting (Second Reading) (Action Item)
Speaker:
Ray Avila
Recommended Motion:

It is recommended that the Trustees approve the attached PSD AR 5141.4 with revisions.
CONSENT/ACTION
Quick Summary / Abstract:
CONSENT/ACTION
Attachments:
(Attachment A) Board Memo for AR 5141.4 Child Abuse Prevention and Reporting (Second Reading)
(Attachment B) AR 5141.4 Child Abuse and Prevention and Reporting (Second Reading)
8.h. BP/E 5145.6 Parental Notifications (Second Reading) (Action Item)
Speaker:
Ray Avila
Recommended Motion:

It is recommended that the Trustees approve both Exhibit and BP 5145.6 with revisions.
CONSENT/ACTION
Quick Summary / Abstract:
CONSENT/ACTION
Attachments:
(Attachment A) Board Memo for E/BP 5145.6 (Second Reading)
(Attachment B) Exhibit 5146.6 Parental Notifications (Second Reading)
(Attachment C) BP 5145.6 Parental Notifications (Second Reading)
9. ACKNOWLEDGEMENTS 7:10 P.M. (Procedural Item)
9.a. Acknowledgement of Mr. Martin Harrington (Information Item)
Speaker:
Kathy Shiokari
9.b. Resolution No. 2016-09-14-A: Week of the School Administrator (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:
It is recommended that the Pacifica School District Board of Trustees approve Resolution No. 2016-09-14-A in honor of District school administrators as celebrated during the Week of the School Administrator, October 10-14, 2016.
ACTION
Quick Summary / Abstract:

ACTION
Attachments:
(Attachment A) Resolution No. 2016-09-14-A: Week of the School Administrator Board Memo
(Attachment B) Resolution No. 2016-09-14-A: Week of the School Administrator
10. COMMUNICATIONS - 7:15 P.M. (Procedural Item)
Quick Summary / Abstract:
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.
10.a. LSEA (Laguna Salada Education Association) (Procedural Item)
10.b. CSEA (Classified School Employees Association) (Procedural Item)
10.c. People Wishing to Address the Board (Procedural Item)
10.d. Correspondence (Procedural Item)
10.e. Board/Superintendent Communications (Procedural Item)
11. DISTRICT BUSINESS - 7:30 P.M. (Procedural Item)
Quick Summary / Abstract:

DISTRICT GOALS

The District values the goals provided in our Local Control Accountability Plan (LCAP) and Strategic Plan.  All of our District Board Agenda Items are tied to these goals.  One or more goals are listed in the description of each Board Agenda Item.  The details for each of those District Goals can be accessed on our Agenda Online Public Page or by visiting the District website, www.pacificasd.org, under District Information, Board of Trustees.
11.a. Resolution No. 2016-09-14-D Indigenous People's Day - 7:30 P.M. (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Pacifica School District Board of Trustees approve Resolution No. 2016-09-14-D Indigenous People's Day.
ACTION
Quick Summary / Abstract:
ACTION
Attachments:
(Attachment A) Board Memo Resolution No. 2016-09-14-B Indigenous People's Day
(Attachment B) Resolution No. 2016-09-14-D Indigenous People's Day
(Attachment C) Indigenous People Resources
11.b. PSD/LSEA Negotiation for the 2017-2018 School Year (LCAP Goal: #1, Governance) - 7:35 P.M. (Action Item)
Speaker:
Ray Avila
Recommended Motion:
It is recommended that the Board adopt the District and LSEA initial joint proposal for contract negotiations for the 2017-2018 school year.
ACTION
Quick Summary / Abstract:

ACTION
Attachments:
(Attachment A) Board Memo for PSD and LSEA Joint Sunshine Proposal 2017-2018 School Year
(Attachment B) PSD and LSEA joint 17-18 Sunshine Initial Proposal
11.c. Pacifica School District/California Schools Employee Association (CSEA) Negotiation for the 2017-2018 School Year (LCAP Goal: #1, Governance) - 7:40 P.M. (Action Item)
Speaker:
Josie Peterson
Recommended Motion:

It is recommended that the Board adopt the District's initial proposal for contract negotiations for the 2017-2018 school year.
ACTION
Quick Summary / Abstract:

ACTION
Attachments:
(Attachment A) Board Memo CSEA Sunshine Proposal
(Attachment B) PSD CSEA Sunshine Proposal
(Attachment C) CSEA Sunshine Proposal
11.d. Salary Schedule Change for Unrepresented Employees (LCAP Goal #1: Governance) - 7:45 P.M. (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

It is recommended the Board approve the revised salary schedules for Unrepresented Employees effective September 15, 2016.
ACTION
Attachments:
(Attachment A) Board memo for Salary Schedule Change for Unrepresented Employees
(Attachment B) Revised Unrepresented Employee Salary Schedules
11.e. District Water Testing (GOAL: Operations) - 7:50 P.M. (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

INFORMATION/DISCUSSION
Attachments:
(Attachment A) Board Memo- District Water Testing
(Attachment B) Water Testing Presentation Attachment
11.f. Peninsula Clean Energy (GOAL: Operations) - 8:05 P.M. (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

INFORMATION/DISCUSSION
Attachments:
(Attachment A) Board Memo Peninsula Clean Energy
(Attachment B) Peninsula Clean Energy Presentation
11.g. Report on Opening of School (Goal: Operations) - 8:15 P.M. (Information Item)
Speaker:
Ray Avila
Quick Summary / Abstract:
INFORMATION/DISCUSSION
Attachments:
Board Memo for Report on Opening of School 2016
11.h. Educational Support Services Update (LCAP Goal: #1, #2, #3) - 8:20 P.M. (Information Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

INFORMATION
Attachments:
(Attachment A) Educational Support Services (ESS) Update Board Memo
(Attachment B) Educational Support Services Update Presentation
11.i. Teacher Induction Support Plan (LCAP Goal #1) - 8:30 P.M. (Information Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

INFORMATION/DISCUSSION
Attachments:
(Attachment A) Board Memo for Teacher Induction Support Plan
(Attachment B) Teacher Induction Support Plan
11.j. Resolution No. 2016-09-14-B for Attendance Awareness Month (LCAP Goal: #3) - 8:35 P.M. (Action Item)
Speaker:
Ray Avila
Recommended Motion:
It is recommended that the Board of Trustees adopt Resolution No. 2016-09-14-B endorsing September 2016 as Attendance Awareness Month.
ACTION
Quick Summary / Abstract:

ACTION
Attachments:
(Attachement A) Board memo for Resolution Endorsing Attendance Awareness
(Attachment B) Resolution Endorsing Attendance Awareness Month
11.k. Candidates' Forum Night (Goal: Governance) - 8:40 P.M. (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

DISCUSSION
Attachments:
(Attachment A) Candidates' Forum Board Memo
11.l. Approval of Unaudited Actuals for Fiscal Year 2015-16 (Goal: Governance) - 8:45 P.M. (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the preliminary financial statements for the 2015-16 fiscal year, and authorize the Superintendent to file the statements with the San Mateo County Office of Education.
ACTION
Attachments:
(Attachment A) Board Memo- Approval of Unaudited Actuals 2015-2016
(Attachment B) Approval of Unaudited Actuals 2015-2016
11.m. Adoption of the GANN Resolution No. 2016-09-14-C (GOAL: Governance) - 8:50 P.M. (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve Resolution No. 2016-09-14-C to adopt the Gann Limit for the fiscal year 2016-2017.
ACTION
Attachments:
(Attachment A) Board Memo Adoption of GANN Resolution 2016-09-14-C
(Attachment B) Resolution 2016-09-14-C
(Attachment C) GANN Calculations
12. BOARD BYLAWS, BOARD POLICIES & ADMINISTRATIVE REGULATIONS (Goal: Governance) - 8:55 P.M. (Procedural Item)
12.a. July 2016 Manual Maintenance and Minor Revisions- 0000, 6000 Series (First Reading) (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

July 2016 Manual Maintenance and Minor Revisions

FIRST READING

(Attachment B) BP 05202 Title I Program Improvement Schools Use CSBA Sample with Revisions

(Attachment C) AR 0520.2 Title I Program Improvement Schools Use CSBA Sample with Revisions

(Attachment D) BP 0520.3 Title I Program Improvement Districts Use CSBA Sample with Revisions

(Attachment E) AR 6158 Independent Study Use CSBA Sample with Revisions

(Attachment F) AR 6164.41 Children with Disabilities Enrolled by Their Parents in Private School Use CSBA Sample with Revisions

(Attachment G) BP 6179 Supplemental Instruction Use CSBA Sample with Revisions
Financial Impact:




Attachments:
(Attachment A) Board Policies July 2016 Manual Maintenance Board Memo
(Attachment B) BP 05202 Title I Program Improvement Schools Use CSBA Sample with Revisions
(Attachment C) AR 0520.2 Title I Program Improvement Schools Use CSBA Sample with Revisions
(Attachment D) BP 0520.3 Title I Program Improvement Districts Use CSBA Sample with Revisions
(Attachment E) AR 6158 Independent Study Use CSBA Sample with Revisions
(Attachment F) AR 6164.41 Children with Disabilities Enrolled by Their Parents in Private School Use CSBA Sample with Revisions
(Attachment G) BP 6179 Supplemental Instruction Use CSBA Sample with Revisions
12.b. July 2016 Manual Maintenance and Minor Revisions-3000 (First Reading) (Discussion Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

July 2016 Manual Maintenance and Minor Revisions

FIRST READING

(Attachment B) BP 3513.3 Tobacco-Free Schools - Use CSBA Sample with Revisions

(Attachment C) AR 3513.3 Tobacco-Free Schools - Use CSBA Sample with Revisions

(Attachment D) AR 3516.3 Earthquake Emergency Procedure System - Use CSBA Sample with Revisions

(Attachment E) BP 3553 Free and Reduced Price Meals - Use CSBA Policy with Revisions

(Attachment F) AR 3553 Free and Reduced Price Meals - Use CSBA Policy with Revisions

(Attachment G) BP 3555 Nutrition Program Compliance - Use CSBA Sample with Revisions
Attachments:
(Attachment A) Board Memo CSBA July 2016 Maintenance (First Reading)
(Attachment B) BP3513.3 Use CSBA Sample with Revisions
(Attachment C) AR3513.3 Use CSBA Sample with Revisons
(Attachment D) AR3516.3 Use CSBA Sample with Revisions
(Attachment E) BP3553 Use CSBA Sample with Revisions
(Attachment F) AR3553 Use CSBA Sample with Revisions
(Attachment G) BP3555 Use CSBA Sample with Revisions
13. FUTURE AGENDA ITEMS - 9:05 P.M. (Procedural Item)
Speaker:
Wendy S. Tukloff
Attachments:
Future Agenda for 9-14-16 Regular Board Meeting
14. ADJOURNMENT - 9:10 P.M. (Procedural Item)
Rationale:




 
Quick Summary / Abstract:

NEXT MEETING:  October 5, 2016, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica
Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.

Published: September 9, 2016, 8:59 PM

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