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Regular Meeting
Pacifica SD
August 03, 2016 7:00PM
375 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program
1. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
2. APPROVAL OF THE MINUTES of June 15, 2016 and June 29, 2016 (Procedural Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Board approve the Minutes of the June 15, 2016 Regular Board Meeting as well as the Special Board Meeting on June 29, 2016.
Quick Summary / Abstract:
ACTION
Attachments:
6-15-2016 Regular Board Meeting Minutes
6-29-2016 Special Board Meeting Minutes
3. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:05 P.M. (Consent Agenda)
Recommended Motion:

It is recommended that the Board approve the agenda for the August 3, 2016 meeting and all consent agenda items.
Quick Summary / Abstract:
All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION
3.a. Agenda of the August 3, 2016 meeting (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:




Quick Summary / Abstract:
It is recommended that the Board approve the agenda for the August 3, 2016 Regular meeting.
CONSENT/ACTION
Attachments:
8-3-16 Regular Board Meeting Agenda
3.b. Consideration of Acceptance of Warrants (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the attached commercial warrants for the period of 06/03/16 through 7/20/16 totaling $1,450,594.26.
CONSENT/ACTION
Attachments:
Consideration of Acceptance of Warrants
3.c. Service and Consultant Contract Approvals (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.
CONSENT/ACTION
Attachments:
Service and Consultant Contract Approvals
3.d. Personnel Changes (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

It is recommended that the Board approve Personnel Changes as presented by staff.
CONSENT/ACTION
Attachments:
(Board Memo) Personnel Changes
3.e. Overnight Field Trip Approval (Consent Item)
Speaker:
Tina VanRaaphorst
Quick Summary / Abstract:

It is recommended that the Board approve the following overnight field trip(s)
CONSENT/ACTION
Attachments:
(Board Memo) Overnight Field Trips
3.f. Approval of Contract for Life Steps Foundation (Action Item)
Speaker:
Josie Peterson
Recommended Motion:



Quick Summary / Abstract:

It is recommended that the Board of Trustees approve the 2016-2017 contract with the Life Steps Foundation Children and Family Services for use of space at Linda Mar Educational Center.
CONSENT/ACTION
Attachments:
(Board Memo) Approval of Life Steps Contract
Life Steps Contract
3.g. Approval of Permit Agreement – Pacifica Martial Arts Club (Action Item)
Speaker:
Josie Peterson
Recommended Motion:



Quick Summary / Abstract:
It is recommended that Governing Board approve the renewal of the agreement between the Pacifica School District and the Pacifica Martial Arts Club for use of a room at the Linda Mar Educational Center.
CONSENT/ACTION
Attachments:
(Board Memo) Approval of Permit Agreement Pacifica Martial Arts
Pacifica Martial Arts Club Agreement
3.h. Approval of Contract with Temporary Tot Tending (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board of Trustees approve the 2016-2017 Contract for Extended Day Care and Preschool Services with Temporary Tot Tending, Inc.
CONSENT/ACTION
Attachments:
(Board Memo) Approval of Contract with TTT
Contract with TTT
3.i. Permit Agreement – The Kateri Tekakwitha Fund (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board of Trustees approve the 2016-2017 Permit Agreement between the Kateri Tekakwitha Fund and the Pacifica School District for the use of unused portable space at Linda Mar Educational Center.
CONSENT/ACTION
Attachments:
(Board Memo) Approval of Permit Agreement Kateri Teckawitha
Permit Agreement Katera Teckawitha
3.j. Permit Agreement Pacifica Weight Lifters (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board of Trustees approve the renewal of a permit agreement between the Pacifica Recreational Weightlifting Club and the Pacifica School District for use of building space at Linda Mar Educational Center.
CONSENT/ACTION
Attachments:
(Board Memo) Permit Agreement Pacifica Weightlifting
Pacifica Weightlifting Club Agreement
3.k. Approval of Memorandum of Understanding between the District and Youth Services Bureau Contracted Services (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

It is recommended that the Board approve the Memorandum of Understanding between the District and the Youth Services Bureau of the Urban Services Branch of the YMCA of San Francisco.
CONSENT/ACTION
Attachments:
(Board Memo) MOU with Youth Services Bureau for 16-17
MOU between PSD and YSB
3.l. Approval Of Memorandum of Understanding Between PSD and SBPSD for Adaptive Physical Education Services (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

It is recommended the Board approve the Memorandum of Understanding between the District and the San Bruno Park School District (SBPSD) for an Adaptive Physical Education Services Agreement.
CONSENT/ACTION
Attachments:
(Board Memo) MOU with SBPSD for 16-17 APE Services
MOU Between PSD and SBPSD for Adapted PE Services
3.m. March 2016 Manual Maintenance and Minor Revisions - 1000, 6000 Series (Second Reading) (Action Item)
Speaker:
Wendy Tukloff
Quick Summary / Abstract:

SECOND READING

March 2016 Manual Maintenance and Minor Revisions: 1000, 6000 Series

(Attachment A) BP 1312.3 Uniform Complaint Procedures  
Use CSBA Sample with Revisions

(Attachment B) AR 1312.3 Uniform Complaint Procedures 
Use CSBA Sample with Revisions

(Attachment C) BP 6142.7 Physical Education And Activity 
Use CSBA Sample with Revisions

(Attachment D) AR 6142.7 Physical Education And Activity 
Use CSBA Sample with Revisions

(Attachment E) BP 6152 Class Assignment  
Use CSBA Sample with Revisions

(Attachment F) AR 6162.51 State Academic Achievement Tests 
Use CSBA Sample with Revisions

(Attachment G) BP 6164.2 Guidance/Counseling Services 
Use CSBA Sample with Revisions 

(Attachment H) AR 6173.2 Education Of Children Of Military Families - Minor Revision 
Use PSD with Addition
Attachments:
(Attachment A) BP 1312.3 Uniform Complaint Procedures
(Attachment B) AR 1312.3 Uniform Complaint Procedures
(Attachment C) BP 6142.7 Physical Education and Activity
(Attachment D) AR 6142.7 Physical Education and Activity
(Attachment E) BP 6152 Class Assignment
(Attachment F) AR 6162.51 State Academic Achievement Tests
(Attachment G) BP 6164.2 Guidance /Counseling Services
(Attachment H) AR 6173.2 Education of Children of Military Families - Minor Revision
(Board Memo) March 2016 Manual Maintenance: 1000, 6000 Series (Second Reading)
3.n. March 2016 Manual Maintenance and Minor Revisions -3000, 7000 Series (Second Reading) (Consent Agenda)
Speaker:
Josie Peterson
Quick Summary / Abstract:

SECOND READING

March 2016 Manual Maintenance and Minor Revisions - 3000 Series

(Attachment A1 & A2) BP 3553 -  Free and Reduced Price Meals
Use CSBA Policy As Is

(Attachment A3 & A4) AR 3553 -  Free and Reduced Price Meals 
Use CSBA Policy As Is

(Attachment A5 & A6) BP 3270 - Sale & Disposal of Books, Equipment and Supplies 
Use PSD Policy with Minor Revisions

(Attachment A7 & A8) AR 3550 – Food Service/Child Nutrition Program 
Use PSD Policy with Minor Revisions

(Attachment A9 & A10) AR 7111 – Evaluating Existing Buildings 
Use CSBA Sample As Is
Attachments:
(Attachment A1) BP3553 CSBA
(Attachment A10) AR7111 PSD
(Attachment A2) BP3553 PSD Current
(Attachment A3) AR3553 CSBA
(Attachment A4) AR3553 PSD
(Attachment A5) BP3270 CSBA
(Attachment A6) BP3270 PSD
(Attachment A7) AR3550 CSBA
(Attachment A8) AR3550 PSD Current
(Attachment A9) AR7111 CSBA
(Board Memo) CSBA March 2016 Policy Maintenance
3.o. March 2016 Manual Maintenance: 4000, 5000 Series (Second Reading) (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

SECOND READING

March 2016  Manual Maintenance:  4000, 5000 Series

(Attachment A) AR 4161.1       Personal Illness Injury Leave
Approve CSBA Sample As Is

(Attachment B) AR 4261.1       Personal Illness Injury Leave
Approve CSBA Sample As Is

(Attachment C) AR 4361.1       Personal Illness Injury Leave
Approve CSBA Sample with Revisions Accepted

(Attachment D) AR 4161.2       Personal Leaves
Approve CSBA Sample As Is

(Attachment E) AR 4261.2       Personal Leaves
Approve CSBA Sample As Is

(Attachment F) AR 4361.2       Personal Leaves
Approve CSBA Sample As Is
Attachments:
(Attachment A) AR 4161.1 Personal Illness Injury Leave
(Attachment B) AR 4261.1 Personal Illness Injury Leave
(Attachment C) AR 4361.1 Personal Illness Injury Leave
(Attachment D) AR 4161.2 Personal Leaves
(Attachment E) AR 4261.2 Personal Leaves
(Attachment F) AR 4361.2 Personal Leaves
(Board Memo) March 2016 Manual Maintenance: 4000, 5000 Series Second Reading
3.p. E 4040 - Employee Use of Technology (Second Reading) (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

SECOND READING

E 4040 Employee Use of Technology

(Attachment A) BP 4040 Employee Use of Technology

(Attachment B) PSD Acceptable Use Policy - Revised

(Attachment C) Addendum to Technology Use Policy for Employees and other Non-Student Users

(Attachment D) Summary of PSD Technology Acceptable Use Policy
Attachments:
(Attachment A) BP 4040 Employee Use of Technology
(Attachment B) PSD Acceptable Use Policy - Revised
(Attachment C) Addendum to Technology Use Policy for Employees and other Non-Student Users
(Attachment D) Summary of PSD Technology Acceptable Use Policy
(Board Memo) E 4040 - Employee Use of Technology
3.q. BP 5141.41 and AR 5141.41 - Sexual Misconduct and Abuse in Schools (Second Reading) (Action Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

SECOND READING

(Attachment A) BP 5141.41   Prevention of Sexual Misconduct and Abuse in Schools 
Use As Is

(Attachment B) AR 5141.41  Prevention of Sexual Misconduct and Abuse in Schools 
PSD Current Policy with Revisions
Attachments:
(Attachment A) BP 5141.41 Prevention of Sexual Misconduct and Abuse in Schools
(Attachment B) AR 5141.41 Prevention of Sexual Misconduct and Abuse
(Board Memo) BP/AR 5141.41 - Prevention of Sexual Misconduct and Abuse in Schools
4. COMMUNICATIONS - 7:10 P.M. (Procedural Item)
Quick Summary / Abstract:
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.
4.a. LSEA (Laguna Salada Education Association) (Procedural Item)
4.b. CSEA (Classified School Employees Association) (Procedural Item)
4.c. People Wishing to Address the Board (Procedural Item)
4.d. Correspondence (Procedural Item)
4.e. Board/Superintendent Communications (Procedural Item)
5. DISTRICT BUSINESS - 7:20 P.M. (Procedural Item)
Quick Summary / Abstract:

DISTRICT GOALS

The District values the goals provided in our Local Control Accountability Plan (LCAP) and Strategic Plan.  All of our District Board Agenda Items are tied to these goals.  One or more goals are listed in the description of each Board Agenda Item.  The details for each of those District Goals can be accessed on our Agenda Online Public Page or by visiting the District website, www.pacificasd.org, under District Information, Board of Trustees.
5.a. Approval of Contract Amendment with Andy’s Roofing Company (Goal: Operations) (Action Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board of Trustees approve a further change order to the contract with Andy's Roofing Company to increase the amount payable under Andy's Roofing Company contract with the District for a total contract of $412,906.
ACTION
Attachments:
Approval of Contract Amendment with Andy's Roofing
6. BOARD BYLAWS, BOARD POLICIES & ADMINISTRATIVE REGULATIONS (Goal: Governance) - 7:30 P.M. (Procedural Item)
6.a. April 2016 Special Release - 3000 Series (First Reading) - (7:30 P.M.) (Discussion Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

FIRST READING

April 2016 Special Release - 3000 Series

(Attachment A1 & A2) BP 3515.2 Disruptions 
Use CSBA Sample As Is

(Attachment A3 & A4) AR 3515.2 Disruptions 
Use CSBA Sample As Is

(Attachment A5) BP 3515.7(a) Firearms on School Grounds
Use CSBA Sample with Revisions (Provided by County Counsel)

(Attachment A5) E(1) 3515.7(a) Firearms on School Grounds
Use CSBA Sample with Revisions (Provided by County Counsel)

(Attachment A5) E(2) 3515.7(a)(b)(c) Firearms on School Grounds
Use CSBA Sample with Revisions (Provided by County Counsel)
Attachments:
(Attachment A1) BP3515 PSD
(Attachment A2) BP3515.2 CSBA
(Attachment A3) AR3515.2 PSD
(Attachment A4) AR3515.2 CSBA
(Attachment A5) BP3515.7 CSBA
(Board Memo) April 2016 Special Release
6.b. May 2016 Board Manual Maintenance and Minor Revisions - 3000 Series (First Reading) - (7:35 P.M.) (Discussion Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

FIRST READING

May 2016 Manual Maintenance and Minor Revisions 3000 Series

(Attachment A1 & A2) AR 3314 Payment for Goods and Services  
Use PSD Policy with Minor Revisions

(Attachment A4 & A5) AR 3311    Bids
Use CSBA Policy with Revisions

(Attachment A6 & A7) BP 3311  Bids 
Use CSBA Policy with Revisions

Attachment A8 & A9)  BP 3541.2 Transportation for Students with Disabilities 
Use CSBA Sample As Is

(Attachment A10)       AR 3541.2  Transportation for Students with Disabilities 
Delete AR 3541.2

(Attachment 11)          BP 3580   District Records
Use CSBA Policy As Is

(Attachment 12)          AR 3580 District Records
Use CSBA Policy As Is
Attachments:
(Attachment A1) AR3314 CSBA
(Attachment A10) AR3541 PSD
(Attachment A11) BP3580 CSBA
(Attachment A12) BP3580 PSD
(Attachment A2) AR3314 PSD
(Attachment A4) AR3311 CSBA
(Attachment A5) AR3311 PSD
(Attachment A6) BP3311 CSBA
(Attachment A7) BP3311 PSD
(Attachment A8) BP3541 CSBA
(Attachment A9) BP3541 PSD
(Board Memo) CSBA May 2016 Manual Maintenance
6.c. May 2016 Manual Maintenance - Minor Revisions: 4000, 5000 Series (First Reading) - (7:40 P.M.) (Discussion Item)
Speaker:
Ray Avila
Quick Summary / Abstract:
FIRST READING
 
May 2016 Manual Maintenance – Minor Revisions:  4000, 5000 Series

(Attachment A) BP 4030 Nondiscrimination in employment PSD  
Use Current Policy with revisions

(Attachment B) AR 4112          Appointment and conditions of Employment PSD  
Use Current Policy with Revisions              

(Attachment C)  BP 4112.21     Interns PSD                      
Use Current Policy with revisions               

(Attachment D) AR 4112.23     Special Education Staff PSD 
Use Current Policy with revisions

(Attachment E) E 4112.9          Employee Notifications PSD Certificated 
Use Current Policy with revisions

(Attachment F) E4212.9           Employee Notifications PSD Classified 
Use Current Policy with revisions

(Attachment G) E4312.9         Employee Notifications PSD Management  
Use Current Policy with revisions

(Attachment H) BP4117.13     Early Retirement Option CSBA  Certificated     
Use CSBA Sample with revisions

(Attachment I)  BP4317.13      Early Retirement Option CSBA Sample Management 
Use CSBA Sample with revisions

(Attachment J) AR5141.4       Child Abuse Prevention and Reporting 
Use Current Policy with revisions
Attachments:
(Attachment A) BP 4030 Nondiscrimination in employment PSD
(Attachment B) AR 4112 Appointment and conditions of Employment PSD
(Attachment C) BP 4112.21 Interns PSD
(Attachment D) AR 4112.23 Special Education Staff PSD
(Attachment E) E 4112.9 Certificated - Employee Notifications PSD
(Attachment F) E 4212.9 Classified - Employee Notifications PSD
(Attachment G) E 4312.9 Management - Employee Notifications PSD
(Attachment H) BP 4117.13 Certificated - Early Retirement Option CSBA
(Attachment I) BP 4317.13 Management - Early Retirement Options CSBA Sample
(Attachment J) AR 5141.4 Child Abuse Prevention and Reporting
(Board Memo) May 2016 Manual Maintenance - Minor Revisions: 4000, 5000
6.d. May 2016 Manual Maintenance: 4000 and 5000 Series (First Reading) - (7:45 P.M.) (Discussion Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

FIRST READING

May 2016 Manual Maintenance:  4000, 5000 Series

(Attachment A) AR 4112.24     Teacher Qualifications Under the No Child Left Behind Act 
Delete AR 4112.24 per CSBA Recommendation

(Attachment B) E 5145.6  Parent Notifications
Use CSBA Sample with Revisions

(Attachment B1) E 5145.6 Parental Notifications
Current PSD Policy
Attachments:
(Attachment A) AR 4112.24 Teacher Qualifications Under The No Child Left Behind Act
(Attachment B) E 5145.6 Parent Notifications CSBA
(Attachment B1) E 5145.6 Parental Notifications PSD
(Board Memo) May 2016 Manual Maintenance: 4000, 5000 Series
6.e. May/June 2016 Manual Maintenance and Minor Revisions - 0000, 1000, 6000, 9000 Series (First Reading) - (7:50 P.M.) (Discussion Item)
Speaker:
Wendy Tukloff
Quick Summary / Abstract:

FIRST READING

May/June 2016 Manual Maintenance and Minor Revisions

(Attachment A) AR 6158 Independent Study
Use PSD Current with Revisions

(Attachment B) AR 6171 Title I Programs
Use PSD Current with Revisions

(Attachment C) E 9323.2 Actions By The Board
Use PSD Exhibit with Revisions

(Attachment D) E 0420.41 Charter School  Oversight
Use CSBA Sample As Is

(Attachment G) BB 9222 Resignation
Use CSBA Sample As Is

(Attachment H) BB 9270 Conflict of Interest
Use CSBA Sample As Is

(Attachment I) E 9270  Conflict of Interest
Use PSD Exhibit with Revisions

(Attachment J) BB 9321 Closed Session Purposes and Agendas 
Use CSBA Sample As Is
Attachments:
(Attachment A) AR 6158 Independent Study
(Attachment B) AR 6171 - Title I Programs
(Attachment C) E 9323.2 - Actions By The Board
(Attachment D) E 0420.41 - Charter School Oversight
(Attachment G) BB 9222 - Resignation
(Attachment H) BB 9270 - Conflict of Interest
(Attachment I) E 9270 Conflict of Interest
(Attachment J) BB 9321 Closed Session Purposes and Agendas
(Board Memo) May/June Manual Maintenance 0000,1000, 6000, 9000 Series (First Reading)
7. FUTURE AGENDA ITEMS - 7:55 P.M. (Procedural Item)
Speaker:
Wendy S. Tukloff
Attachments:
Future Agenda 8-3-16
8. ADJOURNMENT - 8:00 P.M. (Procedural Item)
Rationale:




 
Quick Summary / Abstract:

NEXT MEETING:      August 24, 2016, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica
Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.

Published: July 28, 2016, 5:16 PM

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