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Regular Meeting
Pacifica SD
June 15, 2016 7:00PM
375 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program
1. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
2. APPROVAL OF THE MINUTES of June 1, 2016 (Procedural Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:
It is recommended that the Board approve the Minutes of the June 1, 2016 Regular Meeting.
Quick Summary / Abstract:
ACTION
Attachments:
Minutes 6-1-16
3. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:05 P.M. (Consent Agenda)
Recommended Motion:
It is recommended that the Board approve the agenda for the June 15, 2016 meeting and all consent agenda items.
Quick Summary / Abstract:
All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION
3.a. Agenda of the June 15, 2016 meeting (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:




Quick Summary / Abstract:
It is recommended that the Board approve the agenda for the June 15, 2016 Regular meeting.
CONSENT/ACTION
Attachments:
Agenda 6-15-2016
3.b. Consideration of Acceptance of Warrants (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board approve the attached commercial warrants for the period of 5/18/16 through 6/2/16 in the amount of $614,089.89.
CONSENT/ACTION
Attachments:
Consideration of Acceptance of Warrants
3.c. Service and Consultant Contract Approvals (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.
CONSENT/ACTION
Attachments:
Service and Consultant Contracts Board Memo pdf
3.d. Personnel Changes (Consent Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

It is recommended that the Board approve the Personnel items as presented.
CONSENT
Attachments:
Personnel Agenda Board Memo
3.e. Permit Agreement – Educational School Services of America Spectrum Schools Inc. (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board of Trustees approve the 2016-2017 Permit Agreement between the Educational School Services of America Spectrum Schools Inc. and the Pacifica School District for the use of space at Oddstad School.
CONSENT/ACTION
Attachments:
Board Memo
Spectrum Agreement
3.f. Approval of Contract for Extended Day Care and Preschool Services with the City of Pacifica (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board of Trustees approve the 2016-2017 Contract for Extended Day Care and Preschool Services with the City of Pacifica.
CONSENT/ACTION
Attachments:
Board Memo
Contract for Extended Day Care and Preschool Services with the City
3.g. Approval of the Pacifica Foursquare Church Contract (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board of Trustees approve the contract with the Pacifica Foursquare Church.
CONSENT/ACTION
Attachments:
Attachment Foursquare Church Agreement
Board Memo
3.h. Agreement for Joint Use and Maintenance of Oddstad Field (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the agreement between the Pacifica School District and the Pacifica AYSO for Joint Use and Maintenance of the Oddstad Field.
CONSENT/ACTION
Attachments:
AYSO Oddstad Agreement
Board Memo
3.i. Agreement for Joint Use and Maintenance of Ingrid B. Lacy Field (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

It is recommended that the Board approve the agreements between the Pacifica School District and the Pacifica National League and AYSO for Joint Use and Maintenance of the Ingrid B. Lacy Middle School Field.
CONSENT/ACTION
Attachments:
AYSO Agreement IBL Field
Board Memo
PNLL Agreement IBL Field
3.j. Work Study Agreement with San Mateo Community College District (Consent Item)
Speaker:
Ray Avila
Quick Summary / Abstract:
It is recommended that the Board renew the agreement with the San Mateo County Community College District to allow for the placement of Skyline College students as tutors in Pacifica School District schools under the supervision of the Pacifica School Volunteers (PSV).
CONSENT/ACTION
Attachments:
Board Memo
San Mateo County Community College District College Work Study Program Agreement
3.k. Consolidated Application (Consent Item)
Speaker:
Tina Van Raaphorst
Quick Summary / Abstract:
It is recommended that the Board approve the Consolidated Application to the California State Department of Education (CDE).
CONSENT/ACTION
Attachments:
BP6020 Parent Involvement
Consolidated Application Board Memo
Consolidated Application June 2016
Title I Planned Allocations June 2016
3.l. Memorandum of Understanding; North County Collaborative, Special Education (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:








Quick Summary / Abstract:
It is recommended that the Pacifica School District Board of Trustees approve the Memorandum of Understanding, North County Collaborative, Special Education, 2016-2021.
CONSENT/ACTION
Attachments:
MOU, North County Collaborative, Special Education
MOU, North County Collaborative, Special Education - Board Memo
4. COMMUNICATIONS - 7:10 P.M. (Procedural Item)
Quick Summary / Abstract:
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.
4.a. LSEA (Laguna Salada Education Association) (Procedural Item)
4.b. CSEA (Classified School Employees Association) (Procedural Item)
4.c. People Wishing to Address the Board (Procedural Item)
4.d. Correspondence (Procedural Item)
4.e. Board/Superintendent Communications (Procedural Item)
5. DISTRICT BUSINESS - 7:20 P.M. (Procedural Item)
Quick Summary / Abstract:

DISTRICT GOALS

The District values the goals provided in our Local Control Accountability Plan (LCAP) and Strategic Plan.  All of our District Board Agenda Items are tied to these goals.  One or more goals are listed in the description of each Board Agenda Item.  The details for each of those District Goals can be accessed on our Agenda Online Public Page or by visiting the District website, www.pacificasd.org, under District Information, Board of Trustees.
5.a. Superintendent Contract (Goal: Governance) (7:20 p.m.) (Action Item)
Speaker:
Matthew Levie
Recommended Motion:

It is recommended that the Board of Trustees approve the four years Superintendent Contract, beginning July 1, 2016.
Quick Summary / Abstract:
DISCUSSION/ACTION
Attachments:
Superintendent Contract Memorandum
Superintendent Contract, Dr. Wendy S. Tukloff
5.b. Special Education Update Presentation (Goal: LCAP #7) (7:25) (Information Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

INFORMATION/DISCUSSION
Attachments:
Special Education Presentation - Board Memo
Updated Special Ed Power Point as of 6-14-16
5.c. Local Control and Accountability Plan (LCAP) (Goal: Governance) (7:45) (Action Item)
Speaker:
Tina Van Raaphorst
Recommended Motion:

It is recommended that the Board adopt the Local Control and Accountability Plan (LCAP) as presented.
Quick Summary / Abstract:
ACTION
Attachments:
Local Control & Accountability Plan Board Memo
Local Control & Accountability Plan Executive Summary
Local Control & Accountability Plan Full Document
Local Control & Accountability Plan Goals/Actions Summary
5.d. Adoption of the 2016-2017 Budget (GOAL:Governance) (7:50) (Action Item)
Speaker:
Josie Peterson
Recommended Motion:
It is recommended that the Board approve the proposed 2016-2017 budget.
Quick Summary / Abstract:
ACTION
Attachments:
2016 2017 PSD Proposed Budget
Adoption of the 2016 2017 Budget Board Memo
5.e. Approval of Resolution No 2016-06-15 A Education Protection Account (GOAL: Operations) (7:55) (Action Item)
Speaker:
Josie Peterson
Recommended Motion:

It is recommended that the Board of Trustees approve Resolution No. 2016-06-15-A - Education Protection Account (EPA)
Quick Summary / Abstract:
ACTION
Attachments:
2015 16 and 2016 17 EPA FUNDS Attachment
Board Memo Approval of Resolution 2016-06-15-A EPA
Resolution No. 2016 06-15-A EPA
5.f. Local Educational Agency Plan (LEAP) (Goal: Governance) (8:00) (Action Item)
Speaker:
Tina Van Raaphorst
Recommended Motion:

It is recommended that the Board approve the proposed revision to the Local Education Agency Plan (LEAP) as presented.
Quick Summary / Abstract:
ACTION
Attachments:
LEA Plan Full Document - Goal 2 Revision
Local Educational Agency Plan Board Memo
Title III 2016-2017 Budget
5.g. Physical Education Instruction Board Report (Goal: LCAP #5 - Broad Course of Study) (8:05) (Information Item)
Speaker:
Tina Van Raaphorst
Quick Summary / Abstract:
INFORMATION
Attachments:
PE Instruction Board Report Memo
PE Instruction Report to the Board of Trustees
5.h. Projector Electrical Outlet Installation Bid Results (Goal: Operations) (8:10) (Action Item)
Speaker:
Tina Van Raaphorst
Recommended Motion:

It is recommended that the Board authorize staff to enter into contract with the lowest responsible bidder for the installation of electrical outlets necessary for the Short-throw Projector project.
Quick Summary / Abstract:
ACTION
Attachments:
Projector Electrical Outlet Installation Bid Memo
5.i. BB 9220 Governing Board Elections (Goal: Governance) (8:15) (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Pacifica School District Board of Trustees determine whether changes are to be made for Board Bylaw 9220 and determine the changes to be made.
Quick Summary / Abstract:
ACTION
Attachments:
Attachment A Current PSD BB 9220 Governing Board Elections
Attachment B CSBA Sample BB 9220 Governing Board Elections
BB9220 Governing Board Elections Memorandum
5.j. Health and Wellness: Wellness Policy (Goal: LCAP #7) (8:25) (Action Item)
Speaker:
Ray Avila
Recommended Motion:
It is recommended that the Board approve the Pacifica School District Wellness Policy with revisions.
Quick Summary / Abstract:
ACTION
Attachments:
Board Memo for Wellness Policy with Revisions
Wellness Policy Lined Out
5.k. 2016 School District Governing Board General Election (Goal: Governance) (8:30) (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:
It is recommended the Pacifica Board of Trustees determine the appropriate items to check on the 2016 School District Governing Board Election Form as guided by Board Bylaw 9220 Governing Board Elections.





Quick Summary / Abstract:
ACTION
Attachments:
2016 School District Governing Board General Election - Board Memo
Candidate Policy Form for School Districts
5.l. CSBA Legislative Awards (Goal: Governance) (8:35) (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:
DISCUSSION
Attachments:
Award Criteria Albert Rodda, Dede Alpert
Award Criteria Legislator, Freshman Legislator, Special Recognition
CSBA Legislative Awards Program Memorandum
Nomination Form Albert Rodda, Dede Alpert
Nomination Form Legislator, Freshman Legislator, Special Recognition
6. BOARD BYLAWS, BOARD POLICIES & ADMINISTRATIVE REGULATIONS (Goal: Governance) - (8:40) (Procedural Item)
6.a. March 2016 Manual Maintenance and Minor Revisions - 3000, 7000 Series (First Reading) (8:45) (Discussion Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

FIRST READING

March 2016  Manual Maintenance:  3000, 7000 Series

BP 3553   Business and Noninstructional Operations (Attachment A1 & A2)
Use CSBA Sample with Revisions

AR 3553   Business and Noninstructional Operations (Attachment A3 & A4)
Use CSBA Sample As Is

BP 3270   Business and Noninstructional Operations (Attachment A5 & A6)
Use PSD Policy with Minor Revisions

AR 3550   Business and Noninstructional Operations (Attachment A7 & A8)
Use PSD Policy with Minor Revisions

AR 7111   Facilities (Attachment A9 & A10)
Use CSBA Sample As Is/PSD Policy was updated in 2002
Attachments:
Attachment A1 BP3553 CSBA Sample
Attachment A10 AR7111 PSD Current
Attachment A2 BP3553 PSD Current
Attachment A3 AR3553 CSBA Sample
Attachment A4 AR3553 PSD Current
Attachment A5 BP3270 CSBA Sample
Attachment A6 BP3270 PSD Current
Attachment A7 AR3550 CSBA Sample
Attachment A8 AR3550 PSD Current
Attachment A9 AR7111 CSBA Sample
Manual Maintenance Cover Sheet
March 2016 Manual Maintenance and Minor Revisions Bd Memo
6.b. March 2016 Manual Maintenance and Minor Revisions - 1000, 6000 Series (First Reading) (8:50) (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

FIRST READING

March 2016 Manual Maintenance and Minor Revisions: 1000, 6000 Series

BP 1312.3 Uniform Complaint Procedures (Attachment A) 
Use CSBA Sample with Revisions

AR 1312.3 Uniform Complaint Procedures (Attachment B)
Use CSBA Sample with Revisions

BP 6142.7 Physical Education And Activity (Attachment C)
Use CSBA Sample with Revisions

AR 6142.7 Physical Education And Activity (Attachment D)
Use CSBA Sample with Revisions

BP 6152 Class Assignment (Attachment E) 
Use CSBA Sample with Revisions

AR 6162.51 State Academic Achievement Tests (Attachment F)
Use CSBA Sample with Revisions

BP 6164.2 Guidance/Counseling Services (Attachment G)
Use CSBA Sample with Revisions 

AR 6173.2 Education Of Children Of Military Families - Minor Revision (Attachment H)
Use PSD with Addition
Attachments:
Attachment A BP 1312.3 Uniform Complaint Procedure Use Sample with Revisions
Attachment B AR1312.3 Uniform Complaint Procedures Use CSBA Sample with Revisions
Attachment C BP 6142.7 Physical Education and Activity Use CSBA Sample with Revisions
Attachment D AR 6142.7 Physical Education and Acitivity Use CSBA Sample with Revisions
Attachment E BP 6152 Class Assignment Use CSBA Sample with Revisions
Attachment F AR 6162.51 State Academic Achievement Test Use CSBA Sample With Revisions
Attachment G BP 6164.2 Guidance/Counseling Services Use CSBA Sample with Revisions
Attachment H AR 6173.2 Education of Children of Military Families Use Current PSD AR with AdditionsSD
Board Policies Manual Maintenance and Minor Revisions First Reading 1000, 6000 Series Memorandum
6.c. March 2016 Manual Maintenance: 4000, 5000 Series (First Reading) (9:00) (Discussion Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

FIRST READING

March 2016  Manual Maintenance:  4000, 5000 Series

AR 4161.1       Personal Illness Injury Leave (Attachment A)
Use CSBA Sample As Is

AR 4261.1       Personal Illness Injury Leave (Attachment B and B1)
Use CSBA Sample As Is

AR 4361.1       Personal Illness Injury Leave (Attachment C and C1)
Use CSBA Sample with Revisions

AR 4161.2       Personal Leaves (Attachment D and D1)
Use CSBA Sample As Is

AR 4261.2       Personal Leaves (Attachment E)
Use CSBA Sample As Is

AR 4361.2       Personal Leaves (Attachment F and F1)
Use CSBA Sample As Is

BP 5146          Married Pregnant Parenting Students (Attachment G)
 Policy Not Applicable
Attachments:
A - AR 4161.1 Personal Illness Injury Leave CSBA Sample
B - AR 4261.1 Personal Illness Injury Leave CSBA Sample
B1 - AR 4261.1 Personal Illness Injury Leave PSD Current
C - AR 4361.1 Personal Illness Injury Leave CSBA Sample
C1 - AR 4361.1 Personal Illness Injury Leave PSD Current
D - AR 4161.2 Personal Leaves CSBA Sample
D1 - AR 4161.2_4261.2 Personal Leaves PSD Current
E - AR 4261.2 Personal Leaves CSBA Sample
F - AR 4361.2 Personal Leaves CSBA Sample
F1 - AR 4361.2 Personal Leaves PSD Current
G - BP 5146 Married Pregnant Parenting Student CSBA Sample
Memorandum
6.d. March 2016 Manual Maintenance Minor Revisions: 4000, 5000 Series (First Reading) (9:05) (Discussion Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

FIRST READING

March 2016 Manual Maintenance Minor Revisions: 4000, 5000 Series

AR 4112.6, 4212.6, 4312.6 Personnel Files PSD  (Attachment A)
Use PSD Current with Revisions
Attachments:
A AR4112.6 4212.6 4312.6 Personnel Files PSD
Board Memo - Minor Revisions 4000 Series
6.e. E 4040 - Employee Use of Technology (First Reading) (9:10) (Discussion Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

FIRST READING

E 4040 - Employee Use of Technology

BP 4040 - Employee Use Of Technology (Attachment A)

PSD Acceptable Use Policy - Full Text with revision (Attachment B)

Signature Page Acceptable Use Policy for Employees (Attachment C)

Summary of PSD Technology Use Policy (Attachment D)
Attachments:
A - PSD Acceptable Use Policy
B - PSD Acceptable Use Policy - Employee
Board Memo - E 4040
C - Signature Page Employees Technology Acceptable Use REVISED
D - Summary of PSD Technology Acceptable Use Policy
6.f. BP/AR 5141.41 – Prevention of Sexual Misconduct and Abuse in Schools (First Reading) (9:15) (Discussion Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

FIRST READING

BP/AR 5141.41 – Prevention of Sexual Misconduct and Abuse in Schools

BP 5141.41 – Prevention of Sexual Misconduct and Abuse in Schools  (Attachment A)

AR 5141.41 – Prevention of Sexual Misconduct and Abuse in Schools (Attachment B)
Attachments:
Attachment A - BP 5141.41
Attachment B - AR 5141.41
Board Memo - BP_AR 5141.41 Prevention of Sexual Misconduct and Abuse in Schools
7. FUTURE AGENDA ITEMS - (9:20) (Procedural Item)
Speaker:
Wendy S. Tukloff
Attachments:
Future Agenda 6-15-16
8. ADJOURNMENT - (9:25) (Procedural Item)
Rationale:




 
Quick Summary / Abstract:

NEXT MEETING:       August 3, 2016, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica
Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.

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