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Regular Meeting
Pacifica SD
May 11, 2016 7:00PM
375 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program
1. OPEN SESSION - 6:00 P.M. - CALL TO ORDER AND ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
2. ANNOUNCEMENT OF CLOSED SESSION (Procedural Item)
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (Procedural Item)
4. CLOSED SESSION (Procedural Item)Confidential agenda item.
4.a. Conference with Labor Negotiator Agency Negotiator: Wendy S. Tukloff, Superintendent (Procedural Item)
4.a.1. Employee Organizations: CSEA (California School Employees Association, Chapter 128), LSEA (Laguna Salada Education Association), LSMA (Laguna Salada Management Association) (Procedural Item)
5. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
6. REPORT OUT ON CLOSED SESSION TOPICS (Procedural Item)
Quick Summary / Abstract:
Report Out and APPROPRIATE ACTION
7. APPROVAL OF THE MINUTES of April 20, 2016 (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:
It is recommended that the Board approve the Minutes of the April 20, 2016 Regular Meeting.
Quick Summary / Abstract:
ACTION
It is recommended that the Board approve the Minutes of the April 20, 2016 Regular Meeting.
Attachments:
Minutes of 4-20-16
8. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:05 P.M. (Consent Agenda)
Recommended Motion:
It is recommended that the Board approve the agenda for the May 11, 2016 meeting and all consent agenda items.

Quick Summary / Abstract:
All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION
8.a. Agenda of the May 11, 2016 meeting (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:




Quick Summary / Abstract:
It is recommended that the Board approve the agenda for the May 11, 2016 Regular meeting.
CONSENT/ACTION

Attachments:
Agenda 5-11-16
8.b. Consideration of Acceptance Warrants (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board approve the attached commercial warrants for the period of 4/5/16  through 4/27/16 totaling $787,284.65.
CONSENT/ACTION

Attachments:
Board Memo Consideration of Acceptance of Warrants
8.c. Service and Consultant Contract Approvals (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.
CONSENT/ACTION
Attachments:
Service and Consultant Contracts Board Memo
8.d. Personnel Changes (Consent Item)
Speaker:
Ray Avila
Quick Summary / Abstract:
It is recommended that the Board approve the Personnel Items as presented.
ACTION
Attachments:
Personnel Agenda Board Memo
8.e. Internship Agreement Between the District and Brandman University (Consent) (Consent Item)
Speaker:
Ray Avila
Quick Summary / Abstract:
It is recommended that the Board approve the Contract to place Interns between the District and Brandman University in effect during the 2016-2018 academic years.
CONSENT/ACTION
Attachments:
Board Memo Intern Agreement with Brandman Univ.
MOU for Intern Agreement with PSD and Brandman University
8.f. December 2015 Manual Maintenance: 6000 Series (Second Reading) (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:





Quick Summary / Abstract:

It is recommended the Pacifica School District Board of Trustees approve the Board Policies:  6000 series as listed.
CONSENT/ACTION
December 2015 Manual Maintenance:  6000 Series

BP 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction (Attachment A)
It is recommended the Board Approve CSBA Sample with Revisions.

AR 6142.1 - Sexual Health and HIV/AIDS Prevention Instruction (Attachment B)
It is recommended the Board Approve CSBA Sample with Revisions.

BP 6173 - Education For Homeless Children (Attachment C)
It is recommended the Board Approve CSBA Sample As Is.

AR 6173 - Education For Homeless Children (Attachment D)
It is recommended the Board Approve CSBA Sample with Revisions.

AR 6173.1 - Education For Foster Youth (Attachment E)
It is recommended the Board Approve CSBA Sample with Revisions.

BP 6179 - Supplemental Instruction (Attachment F)
It is recommended the Board Approve CSBA Sample with Revisions.

Attachments:
Attachment A - BP 6142.1 - CSBA Sample With Revisions Accepted
Attachment B - AR 6142.1 - CSBA Sample With Revisions Accepted
Attachment C - BP 6173 - CSBA Sample As Is
Attachment D - AR 6173 - CSBA Sample With Revisions
Attachment E - AR 6173.1 - CSBA Sample With Revisions
Attachment F - BP 6179 - CSBA Sample With Revisions
Board Memo Manual Maintenance 6000 Series
9. RECOGNITIONS - 7:10 P.M. (Procedural Item)
9.a. Resolutions of Appreciation for Retiring Teachers and Classified Staff (Goal: LCAP #1) (7:10 p.m.) (Action Item)
Speaker:
Ray Avila
Recommended Motion:

It is recommended that the Board approve Resolutions No. 2016-05-11-A through 2016-05-11-F for the following retirees:  Vicky Blume, Cathy Dutto, Annette Holthaus, Sandra Ramirez, Sandra Sutter, and Ellen Vogel.



Quick Summary / Abstract:

It is recommended that the Board approve Resolutions No. 2016-05-11-A through 2016-05-11-F for the following retirees:  Vicky Blume, Cathy Dutto, Annette Holthaus, Sandra Ramirez, Sandra Sutter, and Ellen Vogel.
DISCUSSION/ACTION

RECEPTION for RETIREES follows

Attachments:
Annette Holthaus
Cathy Dutto
Ellen Vogel
Resolutions of Appreciation for Retirees Board Memo
Sandra Ramirez
Sandra Sutter
Vicky Blume
10. COMMUNICATIONS - 7:30 P.M. (Procedural Item)
Quick Summary / Abstract:
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.
10.a. LSEA (Laguna Salada Education Association) (Procedural Item)
10.b. CSEA (Classified School Employees Association) (Procedural Item)
10.c. People Wishing to Address the Board (Procedural Item)
10.d. Correspondence (Procedural Item)
10.e. Board/Superintendent Communications (Procedural Item)
11. DISTRICT BUSINESS - 7:40 P.M. (Procedural Item)
Quick Summary / Abstract:

DISTRICT GOALS

The District values the goals provided in our Local Control Accountability Plan (LCAP) and Strategic Plan.  All of our District Board Agenda Items are tied to these goals.  One or more goals are listed in the description of each Board Agenda Item.  The details for each of those District Goals can be accessed on our Agenda Online Public Page or by visiting the District website, www.pacificasd.org, under District Information, Board of Trustees.

11.a. Child Nutrition Update (Goal: LCAP #7) (7:40 p.m.) (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
DISCUSSION/ACTION
Attachments:
Board Memo Child Nutrition Update
Child Nutrition Update Presentation
11.b. Ocean Shore Roof Bid (Goal: Operations)(7:50 p.m.) (Action Item)
Speaker:
Josie Peterson
Recommended Motion:
It is recommended that the Board authorize staff to enter into contract with the lowest responsible bidder for the Ocean Shore Roofing project.

Quick Summary / Abstract:
It is recommended that the Board authorize staff to enter into contract with the lowest responsible bidder for the Ocean Shore Roofing project.
ACTION
Attachments:
Ocean Shore Roof Bid Board Memo
11.c. Ingrid B Lacy Painting Bid Results (Goal: Operations) (8:00 p.m.) (Action Item)
Speaker:
Josie Peterson
Recommended Motion:
It is recommended that the Board authorize staff to enter into contract with the lowest responsible bidder for the Ingrid B. Lacy painting project.


Quick Summary / Abstract:
It is recommended that the Board authorize staff to enter into contract with the lowest responsible bidder for the Ingrid B. Lacy painting project.
ACTION
Attachments:
IBL Painting Bid Results Board Memo
11.d. Educational Support Services Update (Goal: Operations) (8:05 p.m.) (Information Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:
INFORMATION/DISCUSSION
Attachments:
ESS Update Board Memorandum
ESS Update Power Point
11.e. Science Plan (Goal: LCAP #2, #5) (8:20 p.m.) (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:
It is recommended that the Pacifica School District Board of Trustees approve the Science Plan that serves as a curriculum companion document that aligns with the Strategic Plan.


Quick Summary / Abstract:
It is recommended that the Pacifica School District Board of Trustees approve the Science Plan that serves as a curriculum companion document that aligns with the Strategic Plan.
ACTION
Attachments:
Science Plan
Science Plan Board Memo
11.f. Project Based Learning (Goal: LCAP #2, #5, #7 and Governance) (8:25 p.m.) (Information Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:
INFORMATION/DISCUSSION
Attachments:
Power Point Presentation
Project Based Learning Board Memo
11.g. Job Description: Lead Technology Support Technician (Goal: LCAP #1) (8:45 p.m.) (Action Item)
Speaker:
Tina Van Raaphorst
Recommended Motion:

It is recommended that the Board approve the new job description for the Lead Technology Support Technician.



Quick Summary / Abstract:

It is recommended that the Board approve the new job description for the Lead Technology Support Technician.
ACTION

Attachments:
Lead Technology Support Tech Board Memo
Lead Technology Support Tech Job Description
11.h. Job Description: Library Media Technician (Goal: LCAP #1) (8:50 p.m.) (Action Item)
Speaker:
Tina Van Raaphorst
Recommended Motion:

It is recommended that the Board approve the new job description for the Library Media Technician.



Quick Summary / Abstract:
ACTION
It is recommended that the Board approve the new job description for the Library Media Technician.
Attachments:
Library Media Technician Board Memo
Library Media Technician Job Description
11.i. Job Description: World Language, Spanish K-8 Teacher (Goal: LCAP #1) (8:55 p.m.) (Action Item)
Speaker:
Ray Avila
Recommended Motion:
It is recommended that the Board approve the new job description for the World Language, Spanish K-8 teacher position.




Quick Summary / Abstract:
It is recommended that the Board approve the new job description for the World Language, Spanish K-8 teacher position.
ACTION
Attachments:
Board Memo World Languages Job Description
Job Description World Languages Teachers
11.j. Revised Job Description: Mental Health Counselor (Goal: LCAP #1) (9:00 p.m.) (Action Item)
Speaker:
Ray Avila
Recommended Motion:
It is recommended that the Board approve the revised job description for the position of Mental Health Counselor.

Quick Summary / Abstract:
It is recommended that the Board approve the revised job description for the position of Mental Health Counselor.
ACTION
Attachments:
Board Memo - Mental Health Counselor
Job Description Mental Health Counselor
11.k. Declaration of Need for Fully Qualified Educators 2016-2017 (Goal: LCAP #1) (9:05 p.m.) (Action Item)
Speaker:
Ray Avila
Recommended Motion:
It is recommended that the Board adopt a Declaration of Need for Fully Qualified Educators for the 2016-2017 school year.  This Declaration allows the flexibility, should unforeseen circumstances arise, to fill a teaching position with a teacher not fully credentialed.


Quick Summary / Abstract:
It is recommended that the Board adopt a Declaration of Need for Fully Qualified Educators for the 2016-2017 school year.  This Declaration allows the flexibility, should unforeseen circumstances arise, to fill a teaching position with a teacher not fully credentialed.
ACTION
Attachments:
Board Memo
Declaration of Need Form
11.l. 3rd Quarter Report of Interest Earned (Goal: Governance) (9:10 p.m.) (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
INFORMATION
Attachments:
3rd Quarter Report of Interest Earned
12. FUTURE AGENDA ITEMS - 9:15 P.M. (Procedural Item)
Speaker:
Wendy S. Tukloff
Attachments:
Future Agenda 5-11-16
13. ADJOURNMENT - 9:20 P.M. (Procedural Item)
Rationale:




 
Quick Summary / Abstract:

NEXT MEETING:   June 1, 2016, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica

Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.

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