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Regular Meeting
Pacifica SD
April 20, 2016 6:00PM
375 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program
1. OPEN SESSION - 6:00 P.M. - CALL TO ORDER AND ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
2. ANNOUNCEMENT OF CLOSED SESSION (Procedural Item)
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (Procedural Item)
4. CLOSED SESSION (Procedural Item)Confidential agenda item.
4.a. Conference with Labor Negotiator Agency Negotiator: Wendy S. Tukloff, Superintendent (Procedural Item)
4.a.1. Employee Organizations: CSEA (California School Employees Association, Chapter 128), LSEA (Laguna Salada Education Association), LSMA (Laguna Salada Management Association) (Procedural Item)
4.b. Public Employee Performance Evaluation (G.C. 54957) Title: Superintendent (Procedural Item)
5. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item)
Quick Summary / Abstract:
The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.
6. REPORT OUT ON CLOSED SESSION TOPICS (Procedural Item)
Quick Summary / Abstract:
Report Out and APPROPRIATE ACTION
7. APPROVAL OF THE MINUTES of March 2, 2016 (Procedural Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:
It is recommended that the Board approve the Minutes of the March 2, 2016 Regular Meeting.




Quick Summary / Abstract:
ACTION
It is recommended that the Board approve the Minutes of the March 2, 2016 Regular Meeting.
Attachments:
Minutes 3-2-16
8. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:05 P.M. (Consent Agenda)
Recommended Motion:
It is recommended that the Board approve the agenda for the April 20, 2016 meeting and all consent agenda items.

Quick Summary / Abstract:

All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION
It is recommended that the Board approve the agenda for the April 20, 2016 meeting and all consent agenda items.

8.a. Agenda of the April 20, 2016 meeting (Consent Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:




Quick Summary / Abstract:
It is recommended that the Board approve the agenda for the April 20, 2016 Regular meeting.
CONSENT/ACTION

Attachments:
Agenda for 4-20-16
8.b. Consideration of Acceptance Warrants (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board approve the attached commercial warrants for the period of 2/19/16 through 4/1/16 totaling $1,180,729.54.
CONSENT/ACTION

Attachments:
Board Memo Consideration of Acceptance of Warrants
8.c. Service and Consultant Contract Approvals (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
It is recommended that the Board approve the Service and Consultant contracts as presented by staff.
CONSENT/ACTION
Attachments:
Service and Consultant Contracts Board Memo
8.d. Personnel Changes (Consent Item)
Speaker:
Ray Avila
Quick Summary / Abstract:
CONSENT/ACTION
It is recommended that the Board approve the Personnel Agenda items as presented.
Attachments:
Personnel Board Agenda Item
8.e. Overnight Field Trip Approval (Consent Item)
Speaker:
Van Raaphorst
Quick Summary / Abstract:
CONSENT/ACTION
It is recommended that the Board approve the overnight field trips as presented.
Attachments:
Board Memo Overnight Field Trips
8.f. Out of State Travel for Employees (Consent Item)
Speaker:
Van Raaphorst
Quick Summary / Abstract:
CONSENT/ACTION
It is recommended that the Board approve the out of state travel for employees as presented.
Attachments:
Out of State Travel For Employees Board Memo
8.g. Approval of Permit Agreement - Pacifica's Environmental Family (Pacifica Beach Coalition) (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:

CONSENT/ACTION
It is recommended that the Board approve the Permit Agreement between the Pacifica Environmental Family (Pacifica Beach Coalition) and Pacifica School District for the use of storage space at Fairmont.

Attachments:
Board Memo Pacifica Environmental Family
Permit Agreement Pacifica's Environmental Family
8.h. Agreement for Use of Cabrillo Field - Pacifica Girls Softball (LCAP Goal: Operations) (Consent Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
CONSENT/ACTION
It is recommended that the Board approve the agreement between the Pacifica School District and the Paciifca Girls Softball League ("PGSL") for Joint Use and maintenance of the Cabrillo Field.
Attachments:
Board Memo
Pacifica Girls Softball Agreement
8.i. December 2015 Manual Maintenance: 2000 Series (Second Reading) (Consent Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

It is recommended that the Board approve BP 2121 Superintendent's Contract - CSBA Sample As Is.
CONSENT/SECOND READING

Attachments:
Attachment A - BP 2121 Superintendent's Contract
Board Memo
8.j. December 2015 Manual Maintenance: 4000, 5000 Series - Second Reading (Consent Item)
Speaker:
Ray Avila
Quick Summary / Abstract:

SECOND READING
It is recommended that the Board approve the December 2015 Manual Maintenance - 4000, 5000 Series - as presented.

December 2015 Manual Maintenance:  4000, 5000 Series

BP 4030 Nondiscrimination in Employment (Attachment A)
Approve CSBA Sample With Revisions

AR 4030 Nondiscrimination in Employment (Attachment B)
Approve CSBA Sample As Is

AR 4031 Complaints Concerning Discrimination in Employment (Attachment C)
Delete AR 4031

BP 4121 Temporary / Substitute Personnel (Attachment D)
Approve CSBA Sample As Is

AR 4261.1 Personal Illness/Injury Leave (Attachment E)
Approve CSBA Sample As Is

AR 5111.12 Residency Based on Parent/Guardian Employment (Attachment F)
Delete AR 5111.12

BP 5141 Health Care And Emergencies (Attachment G)
Approve CSBA Sample As Is

AR 5141 Health Care And Emergencies (Attachment H)
Approve CSBA Sample As Is

Attachments:
Attachment A - BP 4030 - CSBA Sample with Revisions Accepted
Attachment B - AR 4030 - CSBA Sample As Is
Attachment C - AR 4031 - CSBA Sample - Delete
Attachment D - BP 4121 - CSBA Sample AS Is
Attachment E - AR 4261.1 - CSBA Sample AS Is
Attachment F - AR 5111.12 - CSBA Sample Delete
Attachment G - BP 5141 - CSBA Sample As Is
Attachment H - AR 5141 - CSBA Sample As Is
Board Memo
9. RECOGNITIONS - 7:10 P.M. (Procedural Item)
9.a. School Personnel Appreciation Month 2015-2016 Day of the Teacher and Teacher Appreciation Week; and Classified Employee Week (Goal: LCAP #1) (7:10 p.m.) (Action Item)
Speaker:
Ray Avila
Recommended Motion:
It is recommended that the Board approve Resolution No. 2016-04-20-A recognizing May 2 - 6, 2016 as National Teacher Appreciation Week and May 3, 2016 as Day of the Teacher and Resolution No. 2016-04-20-B recognizing May 15 - 21, 2016 as Classified School Employee Week.




Quick Summary / Abstract:
ACTION
It is recommended that the Board approve Resolution No. 2016-04-20-A recognizing May 2 - 6, 2016 as National Teacher Appreciation Week and May 3, 2016 as Day of the Teacher and Resolution No. 2016-04-20-B recognizing May 15 - 21, 2016 as Classified School Employee Week.
Attachments:
Board Memo
Classified School Employees Resolution
Day of the Teacher Resolution
9.b. Recognition- Heroes in Pacifica School District (Goal: LCAP #7 - School Climate) (7:20 p.m.) (Information Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:
RECOGNITION/INFORMATION
Attachments:
Board Memo Recogition Heroes in the District pdf
10. COMMUNICATIONS - 7:30 P.M. (Procedural Item)
Quick Summary / Abstract:
This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.
10.a. LSEA (Laguna Salada Education Association) (Procedural Item)
10.b. CSEA (Classified School Employees Association) (Procedural Item)
10.c. People Wishing to Address the Board (Procedural Item)
10.d. Correspondence (Procedural Item)
10.e. Board/Superintendent Communications (Procedural Item)
11. DISTRICT BUSINESS - 7:40 P.M. (Procedural Item)
Quick Summary / Abstract:

DISTRICT GOALS

The District values the goals provided in our Local Control Accountability Plan (LCAP) and Strategic Plan.  All of our District Board Agenda Items are tied to these goals.  One or more goals are listed in the description of each Board Agenda Item.  The details for each of those District Goals can be accessed on our Agenda Online Public Page or by visiting the District website, www.pacificasd.org, under District Information, Board of Trustees.

11.a. Pacifica School District Science Plan: Highlighting Computer Science (LCAP Goal: #2, #5) (7:40 p.m.) (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:
DISCUSSION
Attachments:
Board Memo
Power Point Presentation
Science Plan 2015-16 DRAFT
11.b. Health and Wellness: Wellness Committee Update (Goal: LCAP #5 and #7) (8:10 p.m.) (Discussion Item)
Speaker:
Ray Avila
Quick Summary / Abstract:
INFORMATION/DISCUSSION
Attachments:
Board Memo - Wellness Committee Update
Presentation
11.c. Facilities, Maintenance and Operations Update (Goal: LCAP #1) (8:20 p.m.) (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
INFORMATION/DISCUSSION
Attachments:
Board Memo Facilities Update
Power Point Presentation
11.d. Classified Lay-Off as a Result of Lack of Work and/or Lack of Funds (Goal: Operations) (8:40 p.m.) (Action Item)
Speaker:
Ray Avila
Recommended Motion:
It is recommended that the Board approve Resolution No. 2016-04-20-C, a reduction in classified positions for lack of work and/or lack of funds effective October 10, 2016.



Quick Summary / Abstract:
ACTION
It is recommended that the Board approve Resolution No. 2016-04-20-C, a reduction in classified positions for lack of work and/or lack of funds effective October 10, 2016.
Attachments:
Board Memo
Classified Lay-offs Resolution
11.e. Revised Job Description: Executive Assistant (Goal: LCAP #1) (8:45 p.m.) (Action Item)
Speaker:
Ray Avila
Recommended Motion:
It is recommended that the Board approve the revised job description for the position of Executive Assistant.



Quick Summary / Abstract:
ACTION
It is recommended that the Board approve the revised job description for the position of Executive Assistant.
Attachments:
Board Memo
Current Job Description for Executive Assistant
Revised Job Description Exec Assistant
11.f. Request by City of Pacifica: Library Advisory Committee(LAC)Representative (Goal: Governance) (8:50 p.m.) (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:
It is recommended that the Pacifica School District Board of Trustees select a representative to serve on the City of Pacifica Library Advisory Committee (LAC) or direct the Superintendent to assign a staff member.


Quick Summary / Abstract:
ACTION
It is recommended that the Pacifica School District Board of Trustees select a representative to serve on the City of Pacifica Library Advisory Committee (LAC) or direct the Superintendent to assign a staff member.
Attachments:
Attachment for LAC Representative Request
City of Pacifica LAC Representative Request Board Memo
11.g. CSBA Legislative Action Day (Goal: Governance) (8:55 p.m.) (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:
DISCUSSION
Attachments:
Legislative Action Day Memo
11.h. Endorsement for Jefferson Union High School District, Measure E (Goal: Governance) (9:00 p.m.) (Action Item)
Speaker:
Wendy S. Tukloff
Recommended Motion:

It is recommended that the Pacifica School District, Board of Education endorse the Jefferson Union High School District, Measure E as placed on the June 7, 2016 Election Ballot.





Quick Summary / Abstract:
ACTION
It is recommended that the Pacifica School District, Board of Education endorse the Jefferson Union High School District, Measure E as placed on the June 7, 2016 Election Ballot.
Attachments:
Endorcement For JUHSD Measure E - Board Memo
11.i. 3rd Quarter Report on Williams Uniform Complaints (GOAL: Operations) (9:05 p.m.) (Information Item)
Speaker:
Josie Peterson
Quick Summary / Abstract:
INFORMATION
Attachments:
Board Memo
Report 3rd Quarter Williams Complaints
12. BOARD BYLAWS, BOARD POLICIES & ADMINISTRATIVE REGULATIONS - 9:10 P.M. (Procedural Item)
12.a. December 2015 Manual Maintenance: 6000 Series (First Reading) (9:10 p.m.) (Discussion Item)
Speaker:
Wendy S. Tukloff
Quick Summary / Abstract:

FIRST READING
December 2015 Manual Maintenance:  6000 Series

BP 6142.1 Sexual Health and HIV/AIDS Prevention Instruction (Attachment A)
Use CSBA Sample with Revisions

AR 6142.1 Sexual Health and HIV/AIDS Prevention Instruction (Attachment B)
Use CSBA Sample with Revisions

BP 6173 Education For Homeless Children (Attachment C)
Use CSBA Sample As Is

AR 6173 Education For Homeless Children (Attachment D)
Use CSBA Sample with Revisions

AR 6173.1 Education For Foster Youth (Attachment E)
Use CSBA Sample with Revisions

BP 6179 Supplemental Instruction (Attachment F)
Use CSBA Sample with Revisions

Attachments:
Attachment A - BP 6142.1 - CSBA Sample With Revisions
Attachment B - AR 6142.1 - CSBA Sample With Revisions
Attachment C - BP 6173 - CSBA Sample As Is
Attachment D - AR 6173 - CSBA Sample With Revisions
Attachment E - AR 6173.1 - CSBA Sample With Revisions
Attachment F - BP 6179 - CSBA Sample With Revisions
Board Memo
13. FUTURE AGENDA ITEMS - 9:15 P.M. (Procedural Item)
Speaker:
Wendy S. Tukloff
Attachments:
Future Agenda 4-20-16
14. ADJOURNMENT - 9:20 P.M. (Procedural Item)
Rationale:




 
Quick Summary / Abstract:

NEXT MEETING:  May 11, 2016, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica

Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.

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