Regular Meeting
Pacifica SD
March 11, 2015 7:00PM
375 Reina Del Mar Avenue Pacifica, CA 94044

Mission Statement:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program

1. OPEN SESSION - 6:00 P.M. - CALL TO ORDER AND ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item) Quick Summary / Abstract: The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.

2. ANNOUNCEMENT OF CLOSED SESSION (Procedural Item)

3. PUBLIC COMMENT ON CLOSED SESSION ITEMS (Procedural Item)

4. CLOSED SESSION (Procedural Item)

4.a. Conference with Labor Negotiator Agency Negotiator: Wendy S. Tukloff, Superintendent (Procedural Item)

4.a.1. Employee Organizations: CSEA (California School Employees Association, Chapter 128), LSEA (Laguna Salada Education Association), LSMA (Laguna Salada Management Association) (Procedural Item)

5. OPEN SESSION - 7:00 P.M. - CALL TO ORDER, FLAG SALUTE, ROLL CALL AND ANNOUNCEMENT: RECORDING OF THE MEETING (Procedural Item) Quick Summary / Abstract: The District digitally records the audio portion of the meetings. The recorder is located in front of the Board Scribe. All recordings are kept in the Superintendent's Office for 30 days and are available during that time period for inspection by members of the public on district equipment without charge. As a community service, Pacifica Community Television (PCT) records and broadcasts meetings.

6. REPORT OUT ON CLOSED SESSION TOPICS (Procedural Item) Quick Summary / Abstract: Report Out and APPROPRIATE ACTION

7. APPROVAL OF THE MINUTES of February 11, 2015 (Action Item) Speaker: Superintendent Wendy Tukloff Recommended Motion: It is recommended that the Board approve the Minutes of the February 11, 2015 Regular Meeting. Quick Summary / Abstract: ACTION Attachments: 2-11-15 Minutes

8. APPROVAL OF THE AGENDA AND CONSENT AGENDA 7:05 P.M. (Consent Agenda) Recommended Motion: It is recommended that the Board approve the agenda for the March 11, 2015 meeting and all consent agenda items. Quick Summary / Abstract: All items on the consent agenda will be approved with one motion, which is not debatable and which requires a unanimous vote for passage. If any member of the Board, the Superintendent, or the public so requests, any item shall be removed from this section and placed in the regular order of business following approval of the consent agenda. CONSENT/ACTION

8.a. Agenda of the of the March 11, 2015 Regular meeting (Consent Item) Speaker: Superintendent Wendy Tukloff Quick Summary / Abstract: It is recommended that the Board approve the agenda for the March 11, 2015 Regular meeting. CONSENT/ACTION Attachments: 3-11-15 Agenda

8.b. Consideration of Acceptance Warrants (Consent Item) Speaker: Chief Business Official Josie Peterson Quick Summary / Abstract: It is recommended that the Board approve the attached commercial warrants for the period of 1/30/15 through 2/25/15 totaling $793,779.58. CONSENT/ACTION Attachments: Consideration of Acceptance of Warrants Memo

8.c. Service and Consultant Contract Approvals (Consent Item) Speaker: Chief Business Official Josie Peterson Quick Summary / Abstract: It is recommended that the Board approve the Service and Consultant contracts as presented by staff. CONSENT/ACTION Attachments: Service and Consultant Contracts Memo

8.d. Personnel Changes (Consent Item) Speaker: Associate Superintendent Ray Avila Quick Summary / Abstract: It is recommended that the Board approve the personnel changes as presented. CONSENT/ACTION Attachments: Personnel Changes MEMO

8.e. OVERNIGHT FIELD TRIP APPROVAL (Consent Item) Speaker: Director of Special Project Tina Van Raaphorst Recommended Motion: Is is recommended that the Board Approve the Overnight Field Trips as presented. Quick Summary / Abstract: CONSENT Attachments: Overnight Field Trip Memo

8.f. Approval of the Pacifica Gardens Agreement (Consent Item) Speaker: Chief Business Official Josie Peterson Quick Summary / Abstract: It is recommended that the Board approve the agreement with the Pacifica Gardens. CONSENT/ACTION Attachments: Board Memo Pacifica Gardens Agreement

8.g. Approval of Permit Agreement: Pacifica Weightlifters Club (Consent Item) Speaker: Chief Business Official Josie Peterson Quick Summary / Abstract: It is recommended that the Board approve the renewal of a permit agreement between the Pacifica Weightlifting Club and the Pacifica School District for use of building space at Linda Mar Educational Center. CONSENT/ACTION Attachments: Agreement Pacifica Weightlifting Club Board Memo

9. RESOLUTIONS OF APPRECIATION - 7:10 P.M. (Procedural Item)

9.a. Resolutions of Appreciation: Pacifica School District Parent Volunteers (Action Item) Speaker: Superintendent Wendy Tukloff Recommended Motion: It is recommended that the Board adopt Resolution No. 2015-03-11-A to Resolution No. 2015-03-11-G as the Resolution of Appreciation for the Parent Volunteers of Cabrillo School, Ingrid B. Lacy Middle School, Ocean Shore School, Ortega School, Vallemar School, and Sunset Ridge, as well as the Pacifica Education Foundation, recognizing the important contributions of the parent organizations and volunteers to the schools and district. Quick Summary / Abstract: ACTION Attachments: Parent Volunteers Resolution Board Memo

10. COMMUNICATIONS - 7:25 P.M. (Procedural Item) Quick Summary / Abstract: This portion of the agenda is available to the public to address the Board on any issue that is not on the agenda. The maximum time allowed for any speaker is three minutes.

10.a. LSEA (Laguna Salada Education Association) (Procedural Item)

10.b. CSEA (Classified School Employees Association) (Procedural Item)

10.c. People Wishing to Address the Board (Procedural Item)

10.d. Correspondence (Procedural Item)

10.e. Board/Superintendent Communications (Procedural Item)

11. DISTRICT BUSINESS - 8:05 P.M. (Procedural Item)

11.a. 2015-2016 Kindergarten Lottery Review (8:05 p.m.) (Information Item) Speaker: Associate Superintendent Ray Avila Quick Summary / Abstract: INFORMATION Attachments: Board Memo - Kindergarten Lottery

11.b. 2015-2016 Enrollment and Staffing (8:15 p.m.) (Information Item) Speaker: Associate Superintendent Ray Avila Quick Summary / Abstract: INFORMATION/DISCUSSION Attachments: 2015-16 Enrollment and Staffing Update Memo

11.c. Classified Lay-offs as a Result of Lack of Work and/or Lack of Funds – Resolution No. 2015-03-11-H (8:25 p.m.) (Action Item) Speaker: Associate Superintendent Ray Avila Recommended Motion: It is recommended that the Board approve Resolution No. 2015-03-11-H, a reduction in a classified position for lack of work and/or lack of funds effective June 24, 2015. Rationale:   Quick Summary / Abstract: ACTION Attachments: Amended Board Memorandum - Presented 3-11-15 Amended Resolution Presented 3-11-15 Board Memo - Classified Layoffs Resolution No. 2015-03-11-H

11.d. Release of Temporary Certificated Employees - Resolution No. 2015-03-11-I (8:30 p.m.) (Action Item) Speaker: Associate Superintendent Ray Avila Recommended Motion: It is recommended that the Board approve Resolution No. 2015-03-11-I – Resolution on Release of Temporary Certificated Employees (Ed Code Section 44954). Rationale:     Quick Summary / Abstract: ACTION Attachments: Resolution No. 2015-03-11-I - Release of Temp Certificated Employees

11.e. Board Governance: Board Policies and Board Self-Evaluation (8:35 p.m.) (Information Item) Speaker: Superintendent Wendy Tukloff Quick Summary / Abstract: DISCUSSION Attachments: Board Governance Memo CSBA Board Self Evaluation Description How to use Electronic Board Self Evaluation Sample Board Self-evaluation Report

11.f. 2015 CSBA Delegate Assembly Election (8:45 p.m.) (Action Item) Speaker: Superintendent Wendy Tukloff Recommended Motion: It is recommended that the Board of Trustees vote for three candidates to represent Sub-region 5B (San Mateo County) on the Delegate Assembly. Quick Summary / Abstract: DISCUSSION/ACTION Attachments: Board Memo CSBA Ballot Copy CSBA Delegate Assembly Information Letter Current CSBA Delegates Drabkin, Davina Bio Du Bois, Carrie Bio Koo, Amy Bio Martinez, Kevin Bio

11.g. Certification of Second Interim Financial Report for 2014-15 (8:55 p.m.) (Action Item) Speaker: Chief Business Official Josie Peterson Recommended Motion: It is recommended that the Board approve the Positive Certification of the 2014-2015 Second Interim Financial Report for the period July 1, 2014 through January 31, 2015 (Form CI) and authorize its filing with the County Superintendent of Schools. Quick Summary / Abstract: ACTION Attachments: Attach 2014-2015 Second Interim Report Board Memo

12. BOARD BYLAWS, BOARD POLICIES & ADMINISTRATIVE REGULATIONS - 9:10 P.M. (Procedural Item)

12.a. December 2014 Policy Manual Maintenance 0000, 1000, 6000 Series (9:10 p.m.) (Information Item) Speaker: Superintendent Wendy Tukloff Quick Summary / Abstract: FIRST READING December 2014 Policy Maintenance: 0000, 1000, 6000 Series BP 0420.1 - School-Based Program Coordination Delete as Recommended by CSBA AR 0420.1 - School-Based Program Coordination Delete as Recommended by CSBA BP 0440 - District Technology Plan Approve CSBA Sample As Is AR 0440 - District Technology Plan Approve CSBA Sample With Revisions AR 1220 - Citizen Advisory Committees Approve CSBA Sample With Revisions BP 1240 - Volunteer Assistance Approve CSBA Sample As Is AR 1240 - Volunteer Assistance Approve CSBA Sample With Revisions AR 6145.2 - Athletic Competition Not Applicable - No Current PSD Policy BP 6158 - Independent Study Approve CSBA Sample With Revisions AR 6158 - Independent Study Approve CSBA Sample With Revisions AR 6162.51 - State Academic Achievement Tests Approve CSBA Sample With Revisions AR 6173 - Education For Homeless Children Approve CSBA Sample With Revisions Attachments: Attachment A BP0420.1 PSD Current - CSBA Recommends DELETE Attachment B AR0420.1 PSD Current - CSBA Recommends DELETE Attachment C BP 0440 CSBA Sample As Is Attachment C2 - BP 0440 - PSD Current Attachment D AR0440 - CSBA Sample With Revisions Attachment E AR 1220 CSBA Sample With Revisions Attachment E2 - AR1220 - PSD Current Attachment F BP 1240 - CSBA Sample As Is Attachment F2 - BP1240 - PSD Current Attachment G AR1240 CSBA Sample With Revisions Attachment G2 - AR1240 - PSD Current Attachment H AR 6145.2 - CSBA Sample is Not Applicable Attachment I BP 6158 - CSBA Sample With Revisions Attachment I2 - BP6158 - PSD Current Attachment J AR6158 - CSBA Sample With Revisions Attachment J2 - AR6158 - PSD Current Attachment K AR 6162.51 - CSBA Sample With Revisions Attachment K2 - AR6162.51 - PSD Current Attachment L AR6173 - CSBA Sample With Revisions Attachment L2 - AR6173 - PSD Current Board Memo

12.b. December 2014 Policy Maintenance: 3000 Series (9:25 p.m.) (Information Item) Speaker: Chief Business Official Josie Peterson Quick Summary / Abstract: FIRST READING Attachments: Attach 1 BP 3100 CSBA Sample Attach 2 BP 3100 PSD Current Attach 3 AR 3100 CSBA Sample Attach 4 AR 3100 PSD Current Board Memo Cover Sheet BP/AR 3100

12.c. December 2014 Minor Revisions: 3000 Series (9:30 p.m.) (Information Item) Speaker: Chief Business Official Josie Peterson Recommended Motion: First Reading Quick Summary / Abstract: FIRST READING Attachments: Board Memo BP 3550 PSD Current with Minor Revisions

13. FUTURE AGENDA ITEMS - 9:35 P.M. (Procedural Item) Speaker: Superintendent Wendy Tukloff Attachments: Future Agenda 3-11-15

14. ADJOURN TO CLOSED SESSION - 9:30 (Procedural Item)

15. OPEN SESSION (Procedural Item)

16. REPORT OUT ON CLOSED SESSION TOPICS (Procedural Item)

17. ADJOURNMENT - 9:40 P.M. (Procedural Item) Rationale: NEXT MEETING:       APRIL 1, 2015, 7:00 p.m., District Office, 375 Reina del Mar Avenue, Pacifica

Disability Information:
Pacifica School District, the community it serves, and the children they cherish, together prepare each child to meet the challenges of the future by providing an equitable, rigorous academic program which nurtures curiosity and inspires joy, confidence, and achievement in learning.